Bridge Recruitment
Location
West London | United Kingdom
Job description
Role: Building/Facilities Manager
Salary: £50k-£55k plus benefits
Benefits: After completion of the probationary period, discount on certain products such as Limited Editions, access to employee assistance programme, season travel ticket loans and a Cycle2Work scheme
Hours of Work: 10:00-18:00, Monday to Friday although employees are expected, within reason, to work such hours outside these periods as necessary for the proper fulfilment of the role
Location: West London/hybrid working model, with employees attending the office three days per week with the option to work from home two days per week
Vacancy Reference: VR/05098
Role Description:
Bridge Recruitment have been appointed to network for two Building Managers to join the Team of one of our clients, a registered charity managing two Grade Two Listed buildings in London within walking distance of each other. Established in 1970, the buildings are open to the public six days a week and our client is now looking to welcome two Building Managers to their Team; one for each site. One will be required to have an excellent IT background, enabling them to maintain and optimise site servers while managing continued relations with IT service suppliers and contracts with other vendors. The other Building Manager will be required to have proven experience and an interest in sustainability practices, having the ability to implement and develop environmental policies and practices in line with current legislation, liaising with the Environment Agency. The ideal Building Manager, for both roles, would have demonstrable experience of working in a similar environment in a public event space, and will have proven experience in managing building projects successfully.
Responsibilities:
Responsible for day-to-day, regular and planned building management and maintenance
Ensure optimum performance of the buildings through strategic contract management, proactive improvements and a repair and maintenance programme
Develop, implement and oversee the delivery of a rolling programme of buildings’ maintenance, refurbishment and repairs across one of two listed buildings, ensuring they are kept and seen as fully functioning and prestigious visitor destinations
Oversee any planning application process for submission to the local Council relating to external sculptures and any building works requiring approval
Be the key operational contact with the landlord’s Estate Services Manager
Manage capital project delivery, budget, subcontractors and stakeholders to maximise value
Maintain operations manuals relating to the project, including O+Ms, a register of warranties, guarantees and collateral warranties
Be the day to day contact with each of the tenants’ management teams
Ensure building tenants comply with operational lease obligations, and manage license obligations with landlord
Ensure the Facilities Team deals with complaints, maintenance and general requests on a timely basis
Manage the Facilities Team budget and regularly review expenditure against budget or forecast with the finance team
Oversee tendering processes ensuring all contracts, tenders and procurement activities achieve the best value for money possible while not compromising on delivery, in line with company policies
Manage all contractors/suppliers to maximise cost effectiveness ensuring they deliver within budget and in compliance with health and safety procedures, relevant statutory and listed-building restrictions, contractual terms and performance in respect of service level agreements
Manage ongoing induction procedures to ensure that staff working on site are informed of all rules and regulations
As holder of a personal license to sell alcohol, support the Designated Premises Supervisor and ensure adherence to all planning and licensing obligations, supporting close and effective working relationship with the relevant licensing authority
Champion safe working practices and procedures, and ensure they are embedded in the day-to-day conduct
Provide employees with the appropriate knowledge, skills, tools and equipment to operate a safe, effective and enforceable Health & Safety policy
Review Health & Safety risk assessment submissions relating to operations and buildings, identifying and ensuring any corrective actions are completed
Responsible for the safety and security of the buildings, staff and visitors liaising with The Royal Parks police and other stakeholders to profile the security threat level and minimise such risks through appropriate actions
Act as emergency Key Holder
Act as a champion for environmental issues
Develop and implement environmental policies and practices in line with current environmental legislation and initiatives to reduce organisational impact on the environment, devising strategies to meet targets and to encourage best practice
Assess, analyse and collate environmental performance data and reporting information to internal staff, stakeholders and regulatory bodies
Liaise with regulatory bodies, such as the Environment Agency
Source and provide environmental training to staff at all levels
Responsible for maintaining and optimising site networks and servers, being an active member of the ICT Steering Committee and contributing to the development of the ICT strategy
Support relationship with ICT services supplier and contracts with other vendors (e.g. development platforms, telecommunication companies, password managers) and software licenses
Be a champion for Arts Council England’s Inclusivity and Relevance Investment Principle to ensure best practice through a proactive approach to equality, diversity and inclusion
Adhere and actively contribute to all policies, including Dignity at Work and Health & Safety
Requirements:
Demonstrable experience working in a similar broad role in a public venue (building operations, facilities management, maintenance, IT)
Proven track record in successfully managing building Projects on listed buildings, working to tight deadlines and budgets
Experience of managing third party partners onsite with an understanding of both leaseholder and tenant obligations and requirements
Experience of tendering procedures for contractors
Familiarity with statutory responsibilities in relation to the management of a public venue
Excellent understanding of relevant Health & Safety legislation, technical standards and CDM regulations
Practical experience of managing Health & Safety and carrying out and implementing risk assessments
Experience of working with IT providers and an understanding of organisational IT requirements
Experience of managing staff, with proven leadership skills and an ability to encourage and motivate staff
Excellent organisational skills and ability to prioritise a complex workload and manage reactive work
Ability to negotiate and communicate effectively at all levels with good written communications skills
A flexible proactive approach to all areas of work and ability to manage a wide range of evolving project priorities
A calm collaborator and problem-solver with a positive attitude
A commitment to environmental sustainability
IOSH Managing Safely or NEBOSH qualification
Experience of working in Listed Buildings
Personal license (alcohol) - if not held at application, then course and qualification will be supported and required by the company
Practical maintenance skills, such as carpentry, plumbing and electrical
Job tags
Salary
£50k - £55k per annum
