Personal Assistant

Location

Belfast | United Kingdom

Job description

Are you an experienced Personal Assistant or Legal Secretary seeking to advance your career? We have an exciting opportunity for a proactive and highly organized individual to join our esteemed law firm in Belfast as a Personal Assistant to one of our dynamic Partners/Fee Earners.

In this role, you will proactively manage the diary and inbox of the Partner/Fee Earner, ensuring efficient scheduling of appointments, meetings, and commitments. Additionally, you will play a crucial role in supporting the administration of both internal and external meetings by taking meticulous minutes, drafting agendas, and handling document distribution.

Your responsibilities will extend to processing and managing correspondence, including emails and phone calls. This involves anticipating responses and drafting professional correspondences on behalf of the Partner/Fee Earner. You will also be the point of contact for clients, responding to inquiries, emails, and telephone messages as required.

Further, you will arrange travel and accommodation through electronic travel systems and manage expense claims on behalf of the Partner/Fee Earner. Your support will extend to conducting research, producing presentations, executive summaries, and newsletters as requested.

General administration duties will include light photocopying, typing, and coordination with admin teams to ensure file availability. You will be responsible for arranging events, booking hospitality, and representing the firm by meeting and greeting clients when necessary.

In addition to these responsibilities, you will follow up on designated actions from meetings, ensuring completion ahead of the next meeting. You will also play a crucial role in coordinating the onboarding and offboarding process within the Practice Area.

To be successful in this role, you must have experience working within a Law Firm or Legal business as a PA or Legal Secretary. Effective communication skills, the ability to interact at all levels, and stakeholder management are essential. Highly organized with exceptional administrative skills, you should also be proficient in taking and producing high-quality meeting minutes. Demonstrating attention to detail and a commitment to the accuracy and quality of work produced are crucial attributes.

If you are ready to be an integral part of a prestigious law firm and meet the outlined requirements, we invite you to apply for this exciting position. Join us and make a significant impact on the success of our practice while advancing your career in the legal industry.

At DWF, we deeply appreciate the significance of offering a comprehensive rewards package that extends beyond a basic salary. Our commitment is to ensure that each member of our team not only feels valued but is also duly rewarded throughout their tenure with us. Upon joining our organisation, you will have the opportunity to select from a diverse array of benefits, allowing you to carefully tailor a package that perfectly aligns with your individual needs and those of your family. In addition to our standard benefits, we offer a wide range of flexible benefits and robust well-being programs. 

Our recruitment process upholds the highest standards of fairness and engagement. It includes comprehensive interviews and, at times, a written assessment, an assessment day, or presentation. We aim to create a positive experience for all candidates and offer any adjustments or additional support for more details follow this link:  

In the event that external support is required to fill a vacancy, the role will be shared exclusively with select agencies from our Preferred Supplier List. We request recruitment agencies not to send unsolicited candidate submissions to DWF, no fees will be applicable. 

To formally express your interest and submit your application, kindly use the link provided below.

Job tags

Salary