Temporary Office Administrator
Location
Bedford, Bedfordshire | United Kingdom
Job description
Main duties and responsibilities:
Reception
- To be a friendly and professional point of contact for both telephone and face to face enquiries and take messages where appropriate
- To ensure school security arrangements are always complied with, including visitors signing in, issuing of visitor badges and the identification of DBS documentation for all visitors
- To accept, sign and check deliveries as appropriate
- To Provide hospitality for visitors to the school.
Finance
- To carry out financial administration in accordance with appropriate DfE and school financial regulations and policies
- To be responsible for the inputting/paying of all purchase ledger invoices
- To be responsibile for the administration of Wrap Around Care clubs (St Paul's Site) including managing bookings, raising invoices and receiving fees
- To be responsible for the collection of dinner monies and completion of all catering returns for school meals and free school meals and liaison with parents (St Paul's Site)
- To be responsible for the raising of any letting fee invoices
- To collect and record any monies for school uniform, trips, residential gtrips, swimming etc
- To maintain school uniform stocks, liaising and selling to parents as necessary
- To prepare monies for banking as necessary
Welfare
- To organise or administer first aid, medicine to pupils as required, in keeping with the Academy's policy
- To keep the medicine record up to date, ensuring medicines are in date
- To maintain first aid supplies as necessary
- To liaise with parents regarding pupils' sickness/injury
- To assist with visitors from the school nurse, dentist etc
- To assist with the general welfare and safeguarding of pupils
Clerical
- To confirm daily attendance on registers
- To assist with the monitoring and maintenance of stick
- To provide general clerical support as required
- To undertake filing and photocopying as required, including the basic maintenance of the photocopier
- To undertake word-processing as required for the Head and Deputy Headteachers
- To update and use online mthods of communication (Email, Weduc & Class Dojo) as necessary
General
- To ensure that General Data Proection Regulations (GDPR) are adhered to effectively
- To participate in the performance and development review process, taking personal responsibility for inidentification of learning, development and training opportunities in discussion with line manager
- To comply with individual responsibilities, in accordance with the role, for health and safety in the workplace
- Ensure that all duties and services provided are in accordance with the welfare of children and young people and expects all staff and volunteers to share in this commitment
The duties above are neither exclusive nor exhaustive and the post holder may be required by the Headteacher/School Business Manager to carry out appropriate duties within the context of the job, skills and grade
Job tags
Salary
£21.19k per annum
