NHS Jobs
Location
Nottingham | United Kingdom
Job description
KEY JOB RESPONSIBILITIES To liaise with ward sister / charge nurse and pay services in the documentation of unsocial hours payments. Notifying pay services of sickness, maternity, annual and special leave and compiling monthly figures for staff sickness, study leaves and other absences as required by the manager. To assist the ward sister in ensuring electronic rosters are performed to the specified timeline, ensuring the ward is adequately staffed within the agreed establishment figures. To ensure that the rosters are locked for submission to pay services, annual leave approved and shift amendments altered as required. To support ward sister / charge nurse in effective collection and inputting of data of ward productivity data incorporating patient compliments and complaints, productive ward satisfaction surveys, DIPC questionnaires, falls data, saving lives, observations audits and 5 S audits. To receive education and training applications, for authorisation by the ward sister / charge nurse and deputies and manage a register of training requests by ward and the subsequent admission to staff on such courses. To maintain the education database for the area. To provide statistical information as requested by the ward sister / charge nurse relating to workforce and education activity. To maintain a record of staff mandatory training, IPR dates etc To ensure new staff are booked on and aware of Trust induction training dates and ward induction programme To manage and update the electronic diaries of the senior management team and to make appointments, arrange meetings and inform all interested parties and attendees of the key information. To arrange service department meetings, produce agendas and document minutes for distribution to members. Word processing of complex correspondence and documents as required. Creation of own correspondence and documents as appropriate. Use of IT skills to produce power point/graphical presentations/spreadsheets, as required for the management team. To organise and maintain the ward sister /charge nurse office with regard to filing systems and provide evidence for quality audits and productivity data eg. Standards better health, productive ward board. To keep the ward major incident cascade systems up-to-date and ensure ward staff are aware of the process. To keep ward procedure files up-to-date. To maintain agency staff records and check invoices correspond with time sheets for authorisation of payment by matron. Assist the matron and senior management in the day to day administration of staffing matters within the Directorate, such as maternity and sickness. Assist the senior team in organising annual appraisals. Ensure relevant paperwork is available and records are maintained. Assist the training team in the recruitment and selection of new staff, including arranging and preparing interview packs, venues, authorising ID badges, checking and completing new starter paperwork and submitting to appropriate departments. Ensure appointments, terminations and changes to contracts are dealt with in accordance with HR procedures, including regular liaison with HR and Pay Services to ensure that changes are implemented in a timely manner. Use judgement and initiative to prioritise workload. To assist the ward sister/charge nurse in ensuring incidents on the DATIX system are investigated and closed and risk assessments are kept updated. To scan all staff correspondence and file into staff electronic personal files Any other reasonable duties as required.
Job tags
Salary
£22.82k - £24.34k per annum
