Executive Assistant to Principal

Location

UAE | United Kingdom

Job description

When you join GEMS Education you join an international education company with a global network of International schools and over fifty years of education experience. GEMS Education is the leading Kindergarten to Grade 12 operator in the world educating over 110,000 children from 151 different nationalities. GEMS Education staff access the company’s professional development programme, one of the largest education training programmes in the world. This ensures the best possible academic outcomes as while ensuring that GEMS attracts and retains the highest staff calibre. To find out more about GEMS Education visit:

The School:

GEMS Royal Dubai school is vibrant Premium Primary School (FS1 – Year 6) with 850 students from over 68 nationalities and accredited as a World-Class High Performance Learning School. We are looking for a dynamic and passionate individuals to join us as class teachers for September 2024. The successful candidates will be self-motivated, have proven success in driving standards and be committed to the pursuit of excellence for all. If you are driven, excited about children’s learning, and want to be part of our high performing team, this is an opportunity for you to make a difference and drive the #RoyalStandard.

RDS

Job Purpose:

The Executive Assistant is responsible for providing comprehensive support to the Principal and Executive Team. This dynamic position requires the ability to anticipate needs, think critically, and offer solutions to problems with a high level of professionalism and confidentiality.

Key Responsibilities include, but not limited to:

• Embrace and encourage the ethos and standards of excellence as defined in the GEMS Core Values.
• Own, and be accountable for, the day-to-day running of the management offices ensuring high levels of confidentiality.
• Organize and provide oversight for school initiatives and celebrations as required.
• Initiate and outline possible projects which will impact positively on aspects of the school’s vision.
• Develop and cultivate collaborative relationships with all stakeholders -school staff, students and parents.
• Seek out opportunities to promote RDS in the involvement of community projects.
• Assist in the organising of school events and facilitate the use of effective strategies for ascertaining and gaining publicity in order to promote the school positively.
• Shape and define school systems to enable the effective and efficient running of the Executive Leadership Team in alignment with the overall financial and education plan for the school.
• Provide confidential administrative support including: report creation and maintenance, project support, research tasks, preparation of business travel & arrangements, meeting scheduling and agenda development.
• Compile information from various sources to generate reports; present data, visuals and diagrams for differing audiences using a variety of media.
• Develop effective processes to assure efficient delivery of information.
• Be proactive in the development of communications/correspondence and be accountable for timely distribution of communications (internal and external as required).
• Assist in presentation and report development for LAB meetings; taking accurate minutes and following up with leaders to ensure actions are carried out in a timely fashion.
• Work at pace and with a high level of energy and rigor to successfully assist the Executive Team in all aspects of their roles.
• Coordinate personnel needs regarding contract writing, attendance and reporting, employee files, annual reports, annual budgets preparation reports and other school reports as needed.
• Provide high quality reception and hospitality for the Executive Team’s visitors and those seeking to communicate with the Principal. 
• Initiate effort and energy beyond the typical workday, where the tasks require additional commitment.
• To carry out any other reasonable duties as directed by the Principal / CEO.

Skills

• A committed and creative individual with excellent organisational skills.
• Program/project management skills – running a project within a team.
• Experience in areas of corporate strategy
• Effective use of Excel, Canva and other media-based programs.
• Ability to work autonomously with minimal day-to-day oversight.
• To be available outside of core office hours if required
• Strong interpersonal skills and able to work effectively with students, staff and parents.
• Commitment to improving opportunities for RDS students.

Application Process

If you are interested in applying for this position, please forward the following documents for the attention of [email protected]

• An up to date CV complete with responsibilities and experience to date.
• A letter of application stating why you feel you are suitable for this role.

Shortlisting will begin on 29th Feb with ongoing interviews from 6th March.

Candidates will be notified if they are shortlisted for interview. 

The interview will involve tasks and a competency-based interview specific to the job role.

Job tags

Salary