Operational and Administrative Assistant

Location

Kingston upon Thames, Greater London | United Kingdom

Job description

Overview

Our client is an international communications firm advising ambitious, complex organisations.

Part- time Hours: Monday to Friday, 27 hours

Salary: £21,000/yr – £25,000/yr

The ideal candidate will be experienced in handling a wide range of administrative and executive support related tasks, will be exceedingly well organised and flexible, and will enjoy the administrative challenges of supporting a global operational team. This individual must be able to function effectively in a variety of roles within a dynamic environment under minimum supervision.

The Role:

• This position requires frequent communication and coordination with staff across international offices.
• Provide day-to-day support to Global Chief Operating Officer, and the operational and finance team in US and UK

Executive Team Support

• Schedule and maintain calendar of appointments, meetings and travel itinerary for team leads and executives.

HR

• Assist with benefits and human resources administration; maintain discretion with regards to employee issues that may arise.
• New employee on-boarding

Finance

· Assist in payroll and invoicing, petty cash and expenses

IT

• Be first base resolution for IT and phones issues.
• Organise IT on boarding for new employees

General admin

• Manage office subscriptions
• Research, place orders and liaise with vendors.
• Assist in the development of presentations, reports, proposals and marketing materials.
• Maintain up-to-date records for all shared company files.
• Liaise with landlords, building management and contractors for the maintenance of offices.
• Manage and maintain company mailing lists; send relevant newsletters and marketing collateral out to lists when appropriate.
• Coordinate shipping, receiving and production/printing of large documents.
• Research, facilitate and organise events and sponsorships.

The Person

• Experience in an office administrative role
• Advanced skill level in Microsoft Word, Excel and PowerPoint
• Understanding of basic finance
• Excellent verbal and writing skills

Personal Characteristics

• Professional, outgoing and service oriented with outstanding prioritisation, communication and organisational skills.
• Energetic, self-starter and resourceful problem solver. High attention to detail, and the ability to work effectively under pressure while meeting all applicable deadlines.
• Remain calm and professional in stressful situations.
• Must be able to work independently and productively with minimum supervision; able to manage multiple projects.
• Strong research and writing skills, with the ability to manage a project from start to finish.
• Remain discreet about confidential employee information, including but not limited to benefits data, employee addresses and employee relations issues.

Please get in touch with Alex on 02085497212 for more information or email your cv using the link below

Job tags

Salary