Personal Assistant to Director

Location

Newry, Co. Down | United Kingdom

Job description

Personal Assistant

Newry

Artemis Human Capital are exclusively assisting our client, a dynamic and innovative construction company, as they seek to hire a highly organized and proactive Personal Assistant to support their Directors in managing day-to-day tasks and ensuring efficient operations.

Responsibilities:

Calendar Management:

• Schedule and coordinate meetings, appointments, and travel arrangements.
• Manage and maintain the executive's calendar, ensuring timely reminders and updates.

Communication:

• Screen and prioritize incoming calls, emails, and other communications.
• Draft and edit correspondence, presentations, and reports.

Travel Coordination:

• Arrange travel itineraries, accommodation, and transportation for business trips. 
• Anticipate and address any travel-related issues to ensure smooth arrangements.

Meeting Support:

• Prepare meeting agendas, documents, and presentations 
• Attend meetings, take minutes, and follow up on action items.

Task Prioritization:

• Assist in managing daily priorities and deadlines.
• Handle ad-hoc tasks and projects as assigned.

Data Management:

• Maintain and organize confidential and sensitive information.
• Create and manage databases as needed.

Office Management:

• Coordinate office supplies and equipment maintenance.
• Act as a point of contact between the executive and other team members.

Requirements:

• Proven experience as a Personal Assistant 
• Exceptional organizational and time-management skills.
• Strong communication and interpersonal abilities.
• Proficiency in MS Office and other relevant software.
• Discretion and confidentiality in handling sensitive information.
• Ability to multitask and adapt to changing priorities.

Contact:

Nicky Strutt for more information

Job tags

Salary

£30k - £35k per annum