Location
Aberdeen | United Kingdom
Job description
Board Administrator
Our client is looking for a Board Administrator for a permanent position, located in Aberdeen (Hybrid Working)
The purpose of this job is to provide secretarial and administration support to Main Board, and PA support to the Commercial Director and Director of Digital Technology
If you require the job advert in an alternative format i.e. Audio, Large Print
please call 01224 894444 or email [email protected]
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FULL DESCRIPTION
Our client is looking for a Board Administrator for a permanent position, located in Aberdeen (Hybrid Working)
ROLE
The purpose of this job is to provide secretarial and administration support to Main Board, and PA support to the Commercial Director and Director of Digital Technology
RESPONSIBILITIES
Main Board
- Maintain a schedule for the Main Board meetings to support the team to prepare Board agendas and papers within the required time schedule
- Prepare Board and issue papers and agendas
- Attend and take minutes of the Main Board Meetings
- Produce and distribute Board minutes
- General communication with Board members
- Arrange catering for Board meetings
- Provide cover for Admin colleagues at other sector Board meetings as requested
- Any other duties as reasonably requested by management
Commercial Director and Director of Digital Technology Support
- Assist with diary and email management
- Organise appointments and meetings as requested
General Admin
- Receive and provide support for visitors
- Answer and liaise with callers and respond to email enquiries
- Maintain meeting room diaries
- Photocopying and scanning of documents
- Co-ordinate catering arrangements for meetings
- Organise meetings and appointments as required
- Provide admin support for Leadership Team members as required
- Ah-hoc support and cover for other Administrators within the business for reasons of absence/annual leave
- Any other duties as reasonably requested by management
REQUIREMENTS
Core Competencies
- Experience of working in a senior administration role
- Experience of working as a Board PA
- Experience of producing Board Reports
- Proficiency in MS Office, Word, Excel and PowerPoint
- Ability to take and produce minutes
- Strong numeracy skills
Key Personal Attributes
- Excellent time management skills and ability to multi-task and prioritise work
- Ability to be flexible in working hours
- Attention to detail and problem solving
- Excellent written and verbal communication skills
- Strong organisational and planning skills
- A strong cultural fit and commitment to the values and ethos of the business
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