Accounts Payable Specialist at Opportunities for Williamson and Burnet Counties
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Location
Hinckley, Leicestershire | United Kingdom
Job description
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The happiest people I know are those who lose themselves in the service of others.
— Gordon B. Hinckley
Why work for us?
· No Nights or Weekends
· Medical Insurance
· Employee Assistance Program
· Chipper-Assistance in Student Loan Forgiveness and Lower Payments
Who We Serve:
Opportunities serves thousands of people annually in Williamson & Burnet Counties. Working cooperatively with other agencies, we are an advocate for those who might not otherwise have a voice in the community. We are dedicated to providing services to help those in need achieve a better, more productive life.
Our Mission:
To empower children, families, and seniors to achieve and maintain independence by partnering with area organizations to provide education, nutrition, and community support.
Our Vision:
A healthy, educated community in which all people live independently and with dignity.
Position Summary:
Responsible for timely and accurate payment of all obligations of Opportunities per established procedures. The position reports to the Accounting Manager and operates under close supervision with limited latitude for the use of independent judgment and initiative.
- Reviews a high volume of all invoices, check requests, and expense reimbursements received for clerical accuracy and proper approvals, as well as for previous payment of the same invoice.
- • Ensures accurate coding of all invoices, check requests and expense reports within the current account structure and follows up on any discrepancies.
- • Matches purchase orders to invoices. Keeps all check requests received organized and easily accessible at the workstation before data entry into the system.
- • Inputs obligations into accounting software in a timely and accurate manner following established timelines and due dates.
- • Maintains files of paid invoices including all check and Ach copies and payables reports by fiscal year. Files should be easily accessible and properly labeled.
- • Maintains the list and distribution of all credit cards and inputs all credit card activity into the accounting software and reconciles credit card statements monthly.
- • Create new vendor files as needed and maintains files for vendor contracts and agreements.
- • Prepares and prints approved disbursements onto preprinted check stock and delivers to signatories for approval. Payments are to be made timely as indicated on invoices and statements.
- • Responsible for keeping adequate supplies of check stock and re-ordering as needed.
- • Collects and maintains all W-9 files under IRS regulations.
- • Reviews vendors information for 1099 compliance, making any needed corrections; prepares 1099-Misc. forms at calendar year end.
- • Maintain lists of vehicles, toll tags, and fleet fuel cards.
- • Works with procurement to ensure procedures are followed.
- • Communicates effectively with vendors and employees at all levels in the organization regularly.
- • All employees are expected to adhere to OWBC ethics expectations
- • Must be able to cooperate and work effectively with others
- • Must be diplomatic, honest and fair
- • Regular and punctual attendance is an essential function of the
Knowledge, Skills and Abilities: - Knowledge of common accounts payable processes and procedures.
- • Knowledge of Abila MIP or similar accounts payable module.
- • Knowledge of general accounting principles regarding accruals.
- • Strong attention to detail.
- • Commitment to Accuracy
- • Ability to use 10-Key by touch.
- • Competent in various word-processing software, spreadsheets, and database programs.
- • Ability to work effectively with others.
- • Ability to provide excellent customer service to internal and external clients.
- • Ability to organize, prioritize and utilize effective time management techniques.
- • Ability to respect confidentiality at all times.
- •Ability to carry out multiple tasks and meet deadlines.
- •Ability to follow instructions in written or verbal format.
Minimum Qualifications: Education and Training:
Experience: - Two (2) years of related work experience is required.
Licenses/Certifications: Mental / Physical Tasks (F= Frequent, O=Occasional, R=Rarely):
F Standing- required when making copies, meeting people, moving from work area to work area
F Handling- reports, vehicles, laptop, keys
F Hearing/Talking/Listening-communicate with employees and others, answer the telephone, participate in meetings, give presentations
F Fine Dexterity-operate computer, calculator, to write, mouse, projector tools
F Sitting-performing work at desk, while reading, writing, in meetings, driving, riding in vehicle to sites and meetings
O Kneeling/Crouching/Crawling-plug in equipment, when connecting PC components, plugging in cords, open lower desk drawers
F Walking-from vehicle to site, area to area, to copier
F Bending/Twisting – to reach files, reports, handle paper, reach drawers
F Grasping/Holding-holding binders, phones, tablet, work resources
F Balancing – standing, reaching, driving
F Lifting/Carrying-report binders, paper, laptop, supplies up to 45 lbs.
F Vision-to drive and assist individuals in medical need
F Pushing/Pulling – open/close file/copier drawers, open & close doors, rolltop carriers
F Foot Controls – driving
F Driving –scheduled & unscheduled trips to and from meetings and sites
R Other
F Reaching-to answer phone, reach files, reports, plug in laptop
Working Conditions:
- Working in a fast-paced environment with priorities and plans that may change rapidly.
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