Senior Administrator

Location

Southampton | United Kingdom

Job description

Senior Administrator

Salary: £25k to £28K (Dependent upon experience)

Type of Contract: Permanent

Hours: Full- time

Location: Southampton office based, with occasional working in our Dorset office. There could be the need to travel to our other regions on a rare occasion for events. (PBS4 operated in Hampshire, Dorset, Berkshire, Oxfordshire, and Somerset)

**Driver Essential**

About the role:

Your responsibility as Senior Administrator is to support in the administrative activities that facilitate the smooth running of the office, organising people, information, and other resources. You will support the Office Manager and ensure the Senior Leadership Team and Operational teams are facilitated from an administrative focus, whether that be supporting with data for audits and reports, to organising meeting rooms and ensuring the office is maintained. This could include Health & Safety audits, fire safety checks, ordering and stock monitoring.

You will ensure that office equipment is maintained to the appropriate quality and quantity, ensuring relevant records are up to date and all administrative processes work effectively. You will review processes and ways of working to promote efficiencies, automation, and effective internal communication.

As a Senior Administrator, you will need to:

• use a range of software, including email, spreadsheets, and databases, to ensure the efficient running of the office. Experience of SharePoint, Employment Hero and Nourish would be advantageous, although not essential. A high level of Excel is essential for this position.
• manage online filing systems.
• develop and implement new administrative systems and processes to streamline our daily operations and ways of working, improving efficiency and reducing manpower required. Making the most of our systems.
• maintain supplies of stationery and equipment.
• sourcing best value supplies for teams – benchmarking cost and quality.
• maintain the condition of the office and arrange for necessary repairs in support of the Office Manager during busy periods.
• maintain an inventory of all stock and ensure this is regularly monitored.
• organise meetings, this may include typing the agenda and taking minutes as well as setting up screens, live links and microphones.
• provide data required for senior management operational or clinical reports.
• respond to customer enquiries and complaints.
• check that data protection laws are being adhered to in relation to the storage of data, and review and update policies.
• attend meetings, conferences and training when required.
• Maintain our IT asset register, arrange for computer equipment and mobile phones to be fixed or replaced, where we are unable to troubleshoot internally.

Why work for us?

Benefits include: 29 days annual leave (pro rata), rising to 30 days annual leave (pro rata) upon completing a full financial year with PBS4 (1 April - 31 March), in-house paid induction training followed by 12 weeks blended e-learning, coaching, and mentoring. Additional training opportunities following probation, DBS check payment, Legal & General company pension, employee recognition scheme and access to various other benefits through our Employee Assistance Programme.

About PBS4

We are a not for profit and social enterprise support provider for adults and young adults who have learning disabilities and/or autism. We support people to live in their own homes, with their own tenancies and our model of support is a practice called Positive Behaviour Support. Our CEO Jonathan Beebee is a registered Learning Disabilities Nurse and qualified Behaviour Analyst. We are a medium-sized organisation supporting 40 people across Hampshire, Dorset, Berkshire Somerset, and Oxfordshire and with a workforce of around 250.

Be the change!

We want to create new ways of working, led by passion and drive for doing what is right, and promote innovation from our teams. As a Senior Administrator, your role would be pivotal in helping us achieve our aim. Join us on our mission to disrupt social care!

Job tags

Salary

£25k - £28k per annum