EO1 - Belfast

Location

Belfast | United Kingdom

Job description

Our client, A Large public sector organisation, based in Belfast is looking for an EO1 to join their team.

Duration: 6 months with the possibility of extension

Rate of pay: £15.21

Location: Belfast

Hours: 37

Work Pattern: Monday to Friday 9am-5pm

Start Date: To be confirmed following CTC security clearance

Main Duties:

Business Support

1. Prepare and issue agendas, programmes, briefing papers, speaking notes, and reports for

monthly Board and committee meetings, and other meetings as required.

2. Administration of internal IT programs to ensure users receive papers and notifications for

scheduled meetings in accordance with deadlines.

3. Attendance at scheduled Board and committee meetings including pre-briefs/debriefs and

preparation of draft minutes & agreed actions for circulation to senior officials.

4. Administration of written questions to external stakeholders, ensuring questions are sent,

responses received, records maintained, and communication takes place in accordance with

guidelines.

5. Ensure domestic arrangements for meetings are in place including room set up and

clearance.

6. Liaise with external stakeholders to confirm programmes, agendas and attendees for

scheduled meetings.

7. Provide administrative support to Board Members as and when required.

General Administration

1. Printing and copying of meeting papers, preparing invoices for payment, processing Members

expenses claims, making travel arrangements for Board officials, and arranging catering for all meetings as and when required.

2. Providing administrative support to Members/senior officials/Head of Branch as and when

required, for example, meeting preparations and room bookings.

3. Administering petty cash in accordance with policy and procedures.

4. Updating key documents on regular basis including Board Member’s Register of Interest and

the Board’s Gifts and Hospitality register as required.

5. Updating and maintaining business related data on internal spreadsheets as required.

6. Managing and co-ordinating car parking requirements for the branch.

ESSENTIAL CRITERIA

• Good communication skills - both oral and written;

• Good IT skills and experience of using Microsoft word and excel spread sheets and data entry;

• Good time management and organisational skills; and

• An ability to work under pressure, and planning/prioritising workloads on a daily basis.

Job tags

Salary