Office & Facilities Manager

Location

Covent Garden, Greater London | United Kingdom

Job description

Overview

Got experience managing facilities for a busy office? We are looking for an experienced administrator to join a successful law firm as an Office & Facilities Manager.

Salary: up to £30,000

The Role

• Buildings facilities, and decoration cleaning and maintenance
• Fire Alarm testing
• Health & Safety assessments
• Conference rooms: overseeing presentation/stationery/catering supplies
• Buildings security
• Regulatory compliance – BSB; Data Protection Registrar
• Subscriptions management and renewals for Members- BSB; PBA; CBA etc
• Data Protection management
• Printing facilities
• Waste recycling and confidential destruction
• Library upkeep
• Attending Board meetings (preparation of Agenda and taking minutes)
• Company secretary to SCL – updating Companies House
• Pupillage Administration
• Reception desk cover/front-of-house duties
• GDPR compliance – particularly paper storage/confidential destruction
• Costs savings/negotiation with suppliers
• Liaison with IT suppliers
• Petty cash management
• Liaison with outsourced typing

Key Skills/Experience

• Previous facilities management experience is essential
• Experience managing the operations at a busy office building
• Experience liaising with suppliers and contractors
• Strong accounting/bookkeeping experience is essential – credit control would be a major advantage
• Good working knowledge of HR processes (holiday, sick pay etc.) would be advantageous
• Good communication skills (verbal and non-verbal)

Job tags

Salary

£30k per annum