Admin Officer

Location

Lisburn, Co. Antrim | United Kingdom

Job description

Our client, based in Lisburn are looking for an Admin Officer to join their team

Job Description:

Admin Support for Sickness Absence Management (Reviews/ Written Warnings/ Appeals)

– Provide briefing material to the interviewing manager 3 days prior to review/warning/appeal meetings. Take minutes of meetings and issue these within 5 working days of the meeting. Issue outcome letters within 5 days of receipt of agreed minutes and update HR System. Minute taker at occasional early morning meetings which commence at @7.30am

OHS referrals and results

Record all periods of sickness absences and medical certificates on TRIM and COMPASS within 7 days of the information being received. Provide information to EO2 in respect of long term sickness cases on a weekly basis ensuring that outstanding medical cover is monitored on a monthly basis and followed up if necessary.

Sick Absence Management (Dismissals)

Provide briefing material to Manager within 2 days of the Consideration of Dismissal Interview meeting. Take minutes of the meeting and issue these within 5 working days of the meeting. Issue outcome letter within 5 days of receipt of agreed minutes and approval from Head of HR and update HR system.

Ad Hoc

Open, date-stamp and distribute all post received on the day of receipt. Assist with the collation of statistics on a monthly basis. Prepare SAR/FOI requests as and when required. Copy sick records for Claims Unit and Firearms Applications as and when required Process carryover of Annual leave/Special leave/Flexible working/Termtime applications. Provide admin support to Governors/HR Business Partner NIPS Whilst based at Maghaberry HR there may be occasional travel required for meetings at Belfast and Stormont.

Wage:

– £11.99ph (weekly)

Location:

– Maghaberry Prison, Old Road, Ballinderry Upper, Lisburn BT28 2PT

Start Dates:

– ASAP

Essential Criteria:

– 5 GCSEs Including Maths & English (Must have certificate Proof)

– Excellent IT skills, including use of Microsoft Word and Excel

– Good communication skills

– Ability to use own initiative

– Must go through a CTC (County Terrorism Check)

Duration Of Placement:

– Up to 4 months

Work Pattern:

– 9-5 (Monday to Friday)

Hours Per Week:

– 37

To apply please send your CV via the link or email

Job tags

Salary