Office Administrator

Location

Glasgow | United Kingdom

Job description

We are delighted to be working in partnership with a long-standing client located in Glasgow who are looking to recruit a Office Administrator to join them on a full time, permanent basis.

This is a brilliant opportunity for a proactive and ambitious individual who enjoys managing a variety of tasks and supporting the wider business whilst providing a first class service to all colleagues and visitors.

You will support the Office Manager with all administrative tasks across a variety of departments including front of house, dispatch, mail room and facilities.

Your main duties will include:

• You will support the Office Manager with a variety of tasks including archiving of documents, office coordination, front of house and meeting room assistance
• You will help archive and file a range of legal documentation
• Provide reception cover including answering and transferring calls & taking messages
• Ensure reception area is clean and tidy at all times
• Set up meeting rooms for any future meetings
• Use outlooking to coordinate diaries and meeting rooms
• Arrange any refreshments required for meetings
• Administration duties which may include archiving documents, copying and scanning
• Support the dispatch, mailroom and facilities department when required
• Collection of post at set times during the day
• Making deliveries / collections
• Arranging couriers if required

To be considered for this opportunity, our client does require the following experience /background:

• Previous experience working within a busy administrative role required
• Legal experience preferred but not essential
• Confident, articulate with excellent communication skills
• Excellent attention to detail with ability to juggle a variety of tasks
• Strong MS Office skills including outlook, word and excel
• Extremely professional and presentable at all times
• Ability to think on your feet and use initiative
• Proactive and ensure tasks are completed before being asked
• Strong work ethic with high standards at all times
• Strong IT Skills and ability to use different systems including MS Office, Intranet
• Ability to work independently
• Willingness to be flexible and proactive

Reward

• Salary up to £21-23k per annum
• Generous holiday allowance
• Excellent training and a clear career path
• Pension
• Flexible working upon request
• Life Assurance
• Various incentives and rewards

Next Steps

For further information, please apply by emailing your CV to Utopian Recruitment ASAP. Our client is looking to interview and recruit these positions as soon as possible.

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Whilst Utopian Professional Recruitment strives to get in touch with all our applicants, it isn’t always possible. If you have not heard back from us within 5 working days after sending us your CV unfortunately you have not been shortlisted for this position.

Equal Opportunities

Utopian Professional Recruitment is committed to equal opportunities regardless of gender, race, disability, sexual orientation, religion or belief and age.

Job tags

Salary

£21k - £23k per annum