Apprentice Front Office Administrator

Location

Oxford, Oxfordshire | United Kingdom

Job description

One of the world's largest engineering product manufacturers in Oxfordshire are looking for an Apprentice Front Office Administrator on a 2 years - fixed term apprenticeship. You will be responsible for providing day to day administrative support as part of the admin team. You will spend time with each member of the team to ensure you are exposed to all PA/Admin disciplines, providing a well-rounded experience of the full PA/Admin function.

As part of the apprenticeship, you will study and work towards a Level 2 Functional Skills in English and Maths (If required) and a Level 3 Business Administration Apprenticeship. You will attend college for 10 days in total to complete this, and we will support you and allow you time to focus on the qualification at other times as and when required. The college learning will be based at one of the Abingdon & Witney based colleges.

Main responsibilities

• Provide additional administrative support to the PAs, Administrators and Reception
• Diary management, booking of internal, external meetings and meeting rooms
• Meeting preparation, coffee, tea, lunches and clear up
• Producing documents, letters, memos
• Consulting with the accounts department in respect of invoices (current or outstanding), employee expense claims
• Raising purchase orders, non-stock requisitions and vendor approval forms for invoices to be paid
• Cover Reception during lunch times, sick and holiday leave.
• Provide additional support with event planning and on location support at events
• Update meeting trackers and spreadsheets
• Add weekly hours for employees into SAP

Knowledge and Skills

• Good working knowledge of IT packages
• Excellent English communication skills, both verbal and written
• Excellent internal and external customer service skills
• Excellent telephone manner
• Familiar and proficient in use of Google Suite (Gmail, Google Docs, Google Sheets, Google
• Drive, Google sites etc)

Education, Qualifications or Training

• 4 GCSEs A*- C / 9 - 4
• A driving licence - due to the college being 14 miles away from the site.

Competitive Salary for the right candidate, 37.5 hours a week, 8.30am - 5pm with flexibility, 25 days holiday, Bupa, Denplan, 6% Pension, Share Plan, Travel Insurance, Car, Bike and Technology Purchase Scheme.

Job tags

Salary

£22k per annum