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Location

Rugby, Warwickshire | United Kingdom

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Job description

Location: Hybrid (40% in the office)

Duration of assignment: 6 months

Working hours: Full time 37 hours

Rate: £13.69 - £14.91 per hour (PAYE), £17.80 - £19.38 (Umbrella)

IR35 status: Inside IR35

Ideal start date: ASAP

We are looking for Senior Payments Officer.

PURPOSE OF THE JOB

· To be responsible for collating and processing data and generating payments to all outside suppliers and benefit claimants using the financial management system and advising other users in matters relating to it.

· To carry out the day-to-day processes of the cashiering functions

· To provide services to staff regarding the Council’s car loan and salary sacrifice schemes

· To provide cover for colleagues within the Team to enable continuous provision of the team’s key services.

· To liaise with internal and external customers in providing the team’s services.

· Collate information for the production of performance reports

· Provide support and administration services for the procurement function

RESPONSIBILITIES:

1.1 To register, input and electronically distribute invoices received via the financial management system.

1.2 To generate bank payments and cheques for creditors, Housing Benefits, Council Tax/NDR, Parish Precepts, Covid runs etc.

1.3 To maintain accurate supplier records in respect of the Construction Industry Scheme on a weekly/monthly basis and submission to HMRC.

1.4 Create new suppliers on the financial management system after carrying out procurement compliance and company details checks.

1.5 To regularly advise officers of any outstanding invoices and GRN tasks that have not been coded or authorised and, therefore, not paid.

1.6 Raising Purchase Orders as requested and advising on and adhering to the No PO, No Pay Policy

1.7 To cancel purchase orders when requested and carry out the relevant adjustments needed at year end.

1.8 To notify relevant departments of returned/cancelled cheques and bank payments and take corrective action.

1.9 Manage the control and issue of petty cash including balancing and recouping cash.

1.10 Receive, log and process any ad-hoc cash payments received by council Officers.

1.11 Receive and process cheques received in the post to the relevant accounts/invoices

1.12 Reconcile and prepare cheques and cash ready for collection by security company

1.13 Ordering, issuing and recording of controlled stationery.

1.14 Administer the Council’s Car Loan scheme and assist with the administration of the Salary Sacrifice Car Scheme.

1.15 To generate calculations and payments of Car Mileage claims to all Council employees.

1.16 Responsible for the accurate and timely returns to government bodies in respect of the Construction Industry Scheme and HM Revenue & Customs re P11ds, including reporting information to former and current staff/members.

1.17 Increase annually, rates of expenses and allowances for approval under delegated powers, using appropriate criteria.

1.18 Maintain and test new applications of computer systems supporting the delivery of the team’s services

1.19 Review, maintain and update Authorised Signatories list, liaising with Chief Officers.

1.20 Assist with the production of procedure instructions and process notes

1.21 Other clerical duties associated with the above tasks, including filing, scanning and record keeping.

1.22 Assist with sample checking throughout the organisation to ensure compliance with Contract Standing Orders and Financial Instructions

1.23 Assist with compilation of quarterly performance statistics.

The candidates must have:

An ability to handle numeric data. Calculating, recording, assessing and providing information from that data.
Ability to communicate effectively both in writing and verbally
To demonstrate the ability to use computer packages which deliver the services provided within the team.
An ability to be self-motivated and able to work with minimum supervision.
An ability to prioritise duties to meet the tight deadlines within the team.
An ability to treat information received with confidentiality.
Must be able to listen effectively and understand instructions, to follow procedures relating to the various duties performed
Must be able to demonstrate good organisational skills.
Must be flexible and willing to carry out any operational, administrative or clerical duties as required.
To have proven experience dealing with payments to creditors
To have proven experience in a Local Government financial environment or similar.
To have a good working knowledge of Microsoft Excel and Word
A sound basic financial knowledge equal to a BTEC in Finance or A Levels of an appropriate nature.
A commitment to work within our CAN DO values
Previous experience in local council
Experience with Agresso/Unit 4

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Job tags

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Salary

£14.91 per hour