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Location

Dorchester, Dorset | United Kingdom

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Job description

What's involved with this role:

Temporary Alliance Administrator

Reference no: Devon & Cornwall BL TCL 361109

Pay Rate: £12.21 per hour PAYE

Hours per week: 37 Monday – Friday, normal working hours

This opening assignment is for 6 months

City: WINFRITH, Dorchester

Hybrid working

Temp to Perm opportunity

NPPV Level 2

NB: Police Vacancy - only for candidates with a minimum of 5 years continuous UK address history. Please note that this vacancy is subject to a strict security vetting procedure.

An Alliance Administrator is required to provide a professional and confidential administrative service to identified customers (individual, team, or unit). This support may cover, in varying proportions, all or some of the key responsibilities set out below or all of the following activities, along with other administrative support tasks in keeping with the grade of the role.

Key responsibilities:

Be personally responsible for administering elements of one or more defined processes, following specific and laid down procedures and to established force or national professional/function-area standards.
Maintain paper or electronic record systems, updating or amending records in line with organisational policy and procedural guidelines.
Update and, where appropriate interrogate databases and other data sources, downloading data and manipulating or presenting information in an appropriate format.
Provide support to Superintendent/Head of Department in the form of diary management or other administrative activity.
Take responsibility for a portfolio of administrative work or specific key tasks working with limited supervision.
Provide administrative support to a range of meetings and/or events as required on a regular and/or ad hoc basis. This may include, booking venues, sending out meeting requests. It can include (but not limited to) taking notes, recording and sending out actions and following up actions to officers, staff and external partners as required to ensure those actions are completed.
Providing a customer focused response to telephone and/or face to face enquiries or requests that may involve some specialist knowledge or subject matter expertise. This includes any regular contact with members of the public, external agencies and stakeholders.
Create, update and format word documents and basic spreadsheets for use in managing and monitoring activity and general correspondence in document layouts to meet agreed standards.
Undertake general office duties which may include making travel arrangements, raising debtor invoices through Agresso computer programme, investigates non-payment where necessary, dealing with seized cash, photocopying, printing, diary management, stationery and equipment ordering including first aid boxes and kit for departments.

NB: Please feel free to apply to us direct via [email protected] by quoting the job reference and job title exactly.

To help speed up the process of uploading your CV to the client we would suggest that you send us your CV in Word format (or equivalent) if possible, rather than as a PDF

If you are successful in securing this role, please note that for the entire duration of this contract, regardless of extension you will be working this role at the PAYE rate that has been advertised. For absolute clarity, we only work on a PAYE basis, rather than entertaining umbrella pay terms, we do not offer Ltd/umbrella or outside IR35 rates. If you wish to understand PAYE vs Umbrella more, please let us know and we can send you some additional information for clarity.

Please quote the Job Title & Vacancy Reference No. in your application, or we will be unable to match your CV to the role being applied for.

Other “Essential Requirements” – Please check to ensure that your CV addresses the following items:

Experience:

Minimum of 12 months recent experience in a similar role, or context and ideally within a public sector organisation.
Experience of working effectively without close supervision.
Experience in working as part of a team.

Skills & Abilities:

Demonstrable skills in gathering information from a number of sources and present that information in an appropriate manner.
Good planning and organising skills.
Excellent customer care skills, with a proven ability to meet customer expectations.
Strong IT skills including Microsoft packages or equivalent (e.g. G Suite).

***Qualification details and any other experience/skills relevant to the job role to help support your application (and help us to help you!) – please give full details within your CV document.

NVPPV Level 2 vetting

SC
1

Job Ref: Alliance Administrator

Anticipated Length of Assignment: Unless otherwise stated (we do carry the occasional permanent vacancy) all of our roles are technically temporary, though opening assignments can be and often are, extended by clients on a longer term basis and can sometimes become permanent.

Please do try to resist contacting us with requests for progress updates.

We really do read every CV sent to us. All applications will be acknowledged by a human, not a robot, provided the job remains live and provided your CV meets the “Essential Requirements” listed.

Please note that we do our level best to take down ads as soon as roles have been filled. We are not in the business of harvesting CVs.

Important: We will interpret your application as being permission to submit your CV to this role (with the right to represent you) unless you advise us to the contrary.

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Job tags

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Salary

£12.21 per hour