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Location

Pontypridd, Rhondda Cynon Taf | United Kingdom

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Job description

Do you want to be part of an energetic, innovative team and bring your skills to one of the biggest changes to the administration of the Civil Service in decades?

We’re looking for people who are flexible, intuitive and are comfortable taking high levels of volume, speed and complexity in their stride.

This role is within the Synergy Programme , a cross-departmental group formed in response to Government Business Service’s request for individual departments to group together in ‘clusters’ to drive efficiencies, increase buying power and improve the quality of shared service to our end users – our people.

The Synergy Programme is the largest of five departmental clusters, comprising the Ministry of Justice, Department for Work and Pensions, Department for the Environment, Food and Rural Affairs and the Home Office. The Department of Work and Pensions hosts the Synergy.

Programme. Your work will impact the procurement arrangements for the next 15 years, impacting over 50% of all Civil Servants – that’s 230,000 people across the four departments and arm’s length bodies.

Success of the Programme is crucial as Civil Servants rely on shared services to provide business critical tools in human resources, finance, payroll, and procurement. It affects everything we do, from joining a department as a new starter, the way we claim for expenses, how we buy goods and services such as our laptops and canteen provisions, to the way we receive our pensions when we retire.

If you’re someone who can use your experience to streamline procurement to drive out error, waste, and duplication we want to hear from you. But most importantly, we’re looking for applications from people who can also demonstrate a passion for our core ambition - delivering a once in a generation, transformed service that Civil Servants will use as a result of the Synergy Programme.

For all jobs located in Wales, the ability to speak Welsh is desirable.

Successful candidates can be expected to be involved in the following:

• Line management responsibility for a small team, which includes providing leadership, coaching and delegation of work based on priorities.
• Knowledge and information management – Implement knowledge and information process. Advise the project on correct processes and lead the lessons learned process.
• Project planning, including the development, updating, and monitoring of plans and schedules.
• Governance and reporting – Support drafting and maintaining terms of reference for boards, working groups and communities of practice. Work with senior project roles to draft board agendas. Maintain log of board decisions and owners. Work with decision owners to provide report updates. Analysis of data and producing reports for senior leaders. Engage product leads to ensure alignment and provide a forward look of governance activity.
• Support capability building across the workstream, championing best practice in planning and reporting, and administration of tooling (JIRA, Confluence, SharePoint)
• Project performance and controls – Monitor and analyse information, reporting progress, slippage and highlighting areas of risk and opportunity.
• Plan, schedule and run meetings ensuring appropriate methods are used and align to team and programme priorities.
• Support secretariat duties as required delivering meaningful outputs, auditable logs, and records for Synergy Governance boards, taking ownership for tracking actions and decisions.
• Support Resourcing and Recruitment activity for the workstream, working closely with Recruitment, Finance and Programme Management Office (PMO) colleagues. Preparing and updating resource forecasts and approval of monthly managed service invoices.

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Job tags

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Salary

£40.2k - £43.35k per annum