Administration Officer

Location

Westminster, Greater London | United Kingdom

Job description

DLD College London

Westminster

• Quick apply

Salary:

Dependant on skills and experience

Job type:

Full Time, Permanent

Start date:

ASAP

Apply by:

31 December 2023

Job overview

Overview

DLD College London is a multi-award winning 13-19 co-ed boarding and day school in the heart of London. With nearly 100 years of educational experience, DLD continues to be a leading light in the sector with its innovative approach to teaching and learning and pastoral care. We help our students achieve personal, social and academic growth in an inclusive and diverse learning community which gives them the confidence to succeed in a rapidly changing world.

We are seeking a diligent Administration Assistant for DLD College London. You will assist the Bursar in financial administration, general administration and additional operational duties, such as helping with the organisation of college events.

Your duties and responsibilities will include the following:

• Filing/general photocopying and scanning
• Creating letters for students, parents and other stakeholders, as requested by the Bursar
• Assisting the Admissions team with new student registration and induction, particularly at the start of the academic year.
• Assisting with open evenings and parent-facing events on occasion
• Occasional Reception cover may be required to assist the school office team

Financial adminstration:

• Assisting the Bursar with financial administration including:
• Updating spreadsheets related to school fees and deposits
• Updating student financial information in the SIMS system (training will be provided)
• Assisting with queries from students and parents regarding school fees. This will involve both written and verbal communication.
• Updating Excel spreadsheets related to departmental budgets and supporting the Bursar with queries from budget holders within the school regarding their budgets.
• Assisting the Bursar with the processing of supplier invoices
• Assisting with the ordering of academic and office supplies, including raising purchase orders, obtaining approval for orders, and placing orders with suppliers.

Operations:

• Supporting the Bursar in the organisation of events and meetings within college
• Occasionally assisting the Facilities Manager with event set up and administrative tasks
• Liasing with internal caterers and external providers as required.

In addition to the finance department, there may be occasions where the role is called up on to help with other admin functions within the colleges

Qualifications and Experience

Key Qualities

• Good verbal and written communication skills
• A proficiency in Microsoft Office, particularly Excel
• Good numerical skills
• Attention to detail
• Extremely well-organised
• The ability to organise and prioritise a complex workload
• Team player with ability to ‘think on their feet’
• Flexible approach to workload
• Experience of working in a busy and varied office environment
• Willing to undertake other duties within the college and work as part of a bigger team
• Educated to A-level standard or equivalent
• Commitment to ongoing professional development

Desirable

• Experience of working in an educational environment
• Financial experience, although support will be provided on this so a formal accountancy qualification is not required.
• Experience of SIMS
• An ability to communicate with students and families from a wide range of backgrounds and cultures

Benefits

• 25 days annual leave, plus bank holidays
• Employee assistance programme
• Group personal pension plan, 7% employer contribution
• Discounted school fees
• Regular social events
• Season Ticket Loans
• Eye Care
• Gym Scheme
• Workplace Nursery Scheme
• Cycle to work scheme

Abbey DLD Colleges Ltd (ADCL)

DLD College London is a constituent college of Abbey DLD Colleges Ltd (ADCL). ADCL consists of three award-winning independent international colleges based in London, Cambridge, and Manchester. With over 1000 students from over 50 different countries, ADCL provides an outstanding global environment for students striving for top universities. We are committed to providing the best education for all students in our care, and our colleges have high aspirations and expectations for every member of our community.

Safeguarding

ADCL is committed to safeguarding and promoting the welfare of our children and young people and as an employee of ADCL you will be expected to share this commitment. The protection of our students’ welfare is the responsibility of all staff and individuals are expected to conduct themselves in a way that reflects the principles of our organisation. All staff are trained in child protection and understand to report concerns by following the safeguarding policies. We ensure all candidates are properly police-checked, and the successful candidate will need to obtain an enhanced disclosure via the DBS.

Equal Opportunities

We are committed to equality of opportunity for all staff and applications from individuals are encouraged.

How to Apply

Please read the attached Applicant Information Pack to access full details about the position. Please complete the application in full and include a detailed statement explaining why you have the necessary skills and experience to be successful in this position.

• your suitability to work with children and whether you know of any disciplinary offences relating to children or young persons and whether you have been the subject of any child protection allegations or concerns and if so the outcome of any enquiry or disciplinary procedure.

• Your full employment history will be checked, any significant gaps will require explanation and proof of any relevant qualifications will need to be provided.

• You will be required to complete Child Protection Training via e-learning prior to commencing employment.

• Pre-employment health screening will be carried out.

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Salary