Events & Sponsorship Executive

Location

Chelmsford, Essex | United Kingdom

Job description

PQE:

Not applicable

Permanent

Full-time (Mon - Fri - 37.5 hrs p/w - flexibility required due to nature of role.)

Business Services

Chelmsford (some travel will be required to our other locations and event locations across the region and London).

The firm

Birketts is a full service, UK Top 50 law firm. With a heritage spanning 160 years, we have more than 500 lawyers and legal professionals based in Cambridge, Chelmsford, Ipswich, London, Norwich and Sevenoaks. We advise businesses, government and public sector organisations and individuals in the UK and internationally across four principal practice groups: property, corporate services, litigation and private client advisory.

We are defined by our Next Level Law proposition. We work with our clients as a proactive partner, horizon scanning and thinking ahead to the changes, challenges or opportunities that they may face.

Next Level Law is also applied to our people. Our collegiate culture means everyone is encouraged to achieve their next level in everything they do.  RollOnFriday recently ranked us as the 5th best law firm to work at in 2024.

With our ambition to succeed, comes a strong desire to make a positive contribution to the communities we serve, and we are committed to delivering the objectives set out in our ESG strategy. Diversity plays an integral part in all that we do, with female partners comprising 40% of our partnership.

The department

The Events and Sponsorship team is an integral part of Birketts’ Business Development and Marketing team. The Business Development and Marketing team has more than 25 experts, who work together as integrated team, in support of the firm’s vision, mission and values.

Purpose of job

This is a multi-disciplinary, hands-on role with a strong focus on supporting the delivery of a range of events and sponsorships across the firm. The role requires you to work closely with the Events and Sponsorship Manager, as well as with the sector and practice team leaders to drive the successful implementation and monitoring of events and sponsorships. You will need to be detail oriented and rigorous in updating activities and data on our best in class, CRM, Intapp, to ensure that events are executed well, on time, and to ensure they are always current and report accurate metrics and expenses data to generate meaningful reports. This is a proactive challenging role in a busy team, that requires strong attention to detail and accuracy, excellent organisation and project management skills and the ability to multi-task with a ‘can do’ approach.

Accountabilities

Events and Sponsorships

• Support the team with the coordination and project management of events and sponsorships. 
• Attend meetings with key stakeholders in order to understand key objectives, making recommendations, and creating clear action plans for events and sponsorships.
• Pull together clear and timely event plans to support wider marketing and sponsorship activities.
• Possess a strong knowledge of virtual events platforms and understand how to maximise webinar and virtual event success.
• Specific event-related duties include; leading the production of project timelines, sourcing venues and catering suppliers, coordinating invitation lists, reviewing PowerPoint presentations, or other presentation materials, co-ordinating badges, table plans and hand-outs and providing front of house support at internal and external events.

Communications

• Working with the PR / Communications Team to promote events, webinars and sponsorships and ensure post campaign PR opportunities are maximised. 
• Produce marketing collateral in the form of invitations, flyers, brochures, adverts, and other materials.  

Knowledge and database management

• Proactive Ambassador for Intapp CRM.
• Ensure all activity related to events and sponsorships is recorded on our CRM, Intapp.
• Ensure all events and sponsorships data adheres to GDPR guidelines and is kept up to date on a regular basis.

Merchandise and event collateral

• Review presentations materials.
• Proof read event and sponsorship collateral.
• Source and manage the supply of merchandise.
• Support invoice processing adhering to the firms’ purchase order and marketing expenses processes.
• Maintain register of event asset requirements and locations.

Event ROI

• Collate event feedback, uploading attendee information onto CRM system and provide feedback reports to key stakeholders post event.

Other

• Support the team in the efficient delivery of business development and marketing activity.
• Build strong working relationships with all teams.
• Actively contribute ideas for business development and marketing activities.
• Undertake other duties to meet the demands of the business.

The candidate

• Versatile, confident and sophisticated individual, equally at ease with the organisation of elite C-suite events as with grass roots charitable and community events.
• Self-motivated with the ability to use initiative and provide pro-active support to colleagues.
• Creative flair, with an interest in creating impactful and memorable events.
• Excellent written and verbal communication skills with a high level of attention to detail.
• The ability to work calmly under pressure and adhere to strict deadlines.
• Flexible and adaptable around working hours.
• Good project and budget management skills, with an interest in achieving high levels of return on investment for events and sponsorships.
• Strong team player.

Qualifications/Experience

• Events and sponsorship background, ideally gained within a professional services or corporate environment.
• Sound proof reading and copywriting skills.
• Good knowledge of Excel.
• Knowledge of CRM or data management systems and their functionality.

Equal opportunities

We are committed to recruiting individuals on merits of suitability for each role, on the basis of qualifications and experience. All applications are treated fairly and equally regardless of sexual orientation, race, disability, religious beliefs and any other protected characteristic, ensuring that there are equal opportunities at all stages of the recruitment process.

Benefits
One of the best things about joining Birketts is our rewards package. At Birketts we are appreciative of the people who work for us and our rewards package is reviewed regularly to reflect that. You can expect to receive:

• 25 days holiday (FTE) plus Bank Holidays
• Long Service holiday award – 1 extra week every 10 years continuous service
• Private Healthcare - BUPA (offered after probation is passed)
• Scottish Widows Pension Scheme (5% employer / 5% Employee)
• Staff Profit Share / Salary sacrifice (Pensions, Staff Profit Share)
• Life Assurance - 4 x salary / Permanent Health Insurance
• Paid ESG (Environmental, Social and Governance) day
• Enhanced Maternity/Paternity Leave
• Season Ticket Loan
• Gym Flex membership
• Electric car scheme
• Dress for your Day Policy
• Agile Working Policy.

Job tags

Salary