Finance Assistant

Location

Oxford, Oxfordshire | United Kingdom

Job description

Job Title: Finance Assistant

Salary: £28,000 full-time equivalent

Contract: Temporary with potential to go permanent

Working hours: 37.5 hours a week, Monday to Friday

Location: Oxford (The Old Music Hall, 106-108 Cowley Road, Oxford, OX4 1JE)

The finance assistant role will be responsible for accounts payable and accounts receivable for 2 small organisations. The Finance Assistant will report to the Sales and Purchase Ledger Manager.

Finance Responsibilities

Using accounting software Quickbooks.

Purchase ledger (Resource for London and The Foundry)

· Process all purchase invoices within the existing procedures, including coding, posting to the accounting system, obtaining authorisation, preparing invoices for payment by BACS, sending out remittances;

· Liaise with finance team and budget holders to ensure accurate invoice coding

· Management of the purchase ledger on Quickbooks, including allocation of payments, supplier statement reconciliations, supplier queries;

· Posting credit card analysis for Ethical Property’s Property Management contract credit card holders;

· Dealing with internal queries from colleagues on invoices and payments;

· Ensure all purchase ledger paperwork is scanned and filed.

Sales ledger (Resource for London and The Foundry)

· Raising sales invoices for rent, management of monthly tenant recharges, raising booking invoices for meeting and conference rooms, ad hoc sales invoices as required on Quickbooks

· Ensure invoice entries for conference and meeting room bookings are uploaded to Quickbooks from the booking system, Centre charge, reports.

· Applying tenant changes, tenant move in / out;

· Management of the ledger, including allocation of receipts, customer statements,

· Credit control on a weekly basis, supply debtor reports to Business accountant and relevant Centre Manager and Conference Sales Co-ordinator on a monthly basis

· Responding to tenant queries in a timely manner;

· Ensure all sales ledger paperwork scanned and filed.

Bank and cash (Resource for London and The Foundry)

· Posting bank payments and bank receipts,

· Management of purchase ledger BACS payments

· Filing bank statements and other paperwork.

Personal competencies and skills:

· Collaborative approach with strong team-work skills;

· Customer-focussed approach to providing a finance service;

· A high level of personal organisation

Essential skills and experience:

· Significant experience in running finance ledgers (sales, purchase and bank);

· Ability to act quickly and effectively using their own initiative;

· Meticulous attention to detail;

· Good organisational skills and the ability to prioritise work, multi-task and remain flexible;

· Ability to work under pressure and to tight deadlines;

· Excellent communication skills at all levels;

· To be able to work alone and as part of a wider team;

· To be trustworthy, personable and reliable;

· A commitment to provide a good service to our tenants, suppliers and colleagues;

· Excellent IT skills, including computerised accounts packages and Microsoft Office - at least to intermediate level in Excel;

· A commitment to social and environmental issues.

This is a permanent contract role with a three-month probationary period. The roles benefits include 25 days holiday entitlement pro-rata as well as statutory bank holidays.

We offer a company contribution up to 7% to a pension dependant on scheme as well as other benefits.

Please note, you must be eligible to work in the UK in order to apply for this role. No agencies.

Job tags

Salary

£28k per annum