Project Administration Support

Location

Belfast | United Kingdom

Job description

Job description

The employer is: SHELTER NI. To provide support in assisting the Refugee Housing and Support Worker with the day-to-day administrative tasks, ensuring the smooth operation of the Refugee Housing and Support Project. .

Responsibilities

• Assist in daily office tasks such as answering phones, managing emails, and coordinating appointments.
• Maintain organised filing systems for both electronic and hard-copy documents.
• Handle incoming and outgoing correspondence.
• Gaining a basic understanding of the Asylum Seeker process.
• Undertaking various accredited training/courses relevant to the job role.
• Following up liaison arrangements with stakeholder organisations.
• Collecting data and maintaining good records.
• Input and update data in databases, spreadsheets, and other systems.
• Maintain accurate and up-to-date records of various office activities.
• Interact professionally with clients and internal team members.
• Draft and proofread emails, memos, and other written communications.
• Manage office supplies, ensuring sufficient stock levels.
• Coordinate meetings and events, including scheduling, logistics, and preparation of materials.
• Assist in making travel arrangements for team members, including booking venues for meetings.

Skills and Qualifications

Essential Skills

• Computer literate with working knowledge of MS Office to include Word, Outlook, PowerPoint, Excel, and social media.
• Flexible and positive approach. Able to prioritise and complete tasks within tight deadlines.

Desirable Skills

• Experience of working or volunteering in an admin role in an office environment within the last 2 years.

Further Information

The employer is: SHELTER NI. Salary: £22,737 per annum pro rata. Although this is a full-time temporary opportunity, hours may be extended and it could lead to a permanent position. The job advert may end before the closing date if requested by the employer.

Application Information

JOBSTART IS OPEN TO 16-24 YEAR OLDS. If you are on UC contact your Work Coach via your Journal. If you are in receipt of JSA, IS or ESA phone a Work Coach on 0300 200 7807. If you are 16-24 years old, unemployed, not in education or training and not in receipt of benefits phone 028 90726788.

Job tags

Salary