Location
Walsall, West Midlands | United Kingdom
Job description
Aspire people are recruiting for an experienced school administrator for one of our schools in walsall.
Main Purpose
* To provide a high quality, HR advisory and support service, contributing to continuous improvement of people related practices, which support the delivery of the Trust strategic aims.
* Be a point of contact for HR related enquiries.
* Advice and support staff on HR matters, ensuring compliance with HR policies and procedures and seeking further advice from the Trust Lead for HR as necessary.
* Deliver excellent customer services at every opportunity.
Key Duties and Responsibilities
Management
* Line management of a HR Administrator.
Recruitment, Selection and Retention
* Manage the assessment days for candidates, co-ordinating logistics, hospitality and conducting interviews as and when required.
* Maintain the Academies structures by updating s and person specifications for all positions annually.
* Manage recruitment campaigns establishing appropriate recruitment and selection methods for each post whilst ensuring compliance with safer recruitment procedures and counselling managers on candidate selection.
* Ensure and support training and induction requirements for new employees.
* Support the induction process for all new staff members, ensuring the information provided is relevant and available.
* Monitor probationary periods for support staff and ensure that probationary reviews are carried out in a timely manner.
* Conducting and analysing exit interview information.
* Ensure that offer letters, contracts and contract variation letter of variations are drafted and issued accurately and in a timely manner.
* Aid in the drafting of Certificate of Sponsorship applications where necessary and act as a first point of contact for the UK Borders Agency and the providers of the DBS Umbrella Service.
* Aid and support the submission of job evaluations.
Safeguarding
* Ensure an accurate Single Central Register (SCR) is in place at all times for the schools under The Mercian Trust and carry out all actions following SCR audits.
* Manage the Safeguarding and Safer Recruitment online training portal and ensure new starters are uploaded and training is completed for all staff as required.
* Co-ordinate with reception staff to ensure visitors, supply staff and external contractors are appropriately ID checked, recorded and updated on the SCR.
Employee Relations
* Ensure that HR advice and guidance at all times reflects and reinforces employment law, good practice, customer care and provision of a high-quality service.
* Advise and support managers through informal and formal employee relation processes as appropriate, including hearings.
* Maintain a solution focused, flexible, creative approach to the provision of employee relations, advice and guidance.
* Supporting the Head's of School and SLT at all informal meetings in line with the Trust absence management policy (including return to work meetings and managing the occupational health referrals and ill health retirement processes).
* Provide appropriate HR advice, support, management and administration to complex employee relations casework and procedures.
* Provide advice and guidance to staff regarding employee relation matters as appropriate.
* Provide managers with understanding and tools to effectively manage and develop best practice in the management of staff and wellbeing.
* Advise, coach and train managers on HR matters such as capability, disciplinary and contractual terms, and conditions.
* Lead on and carry out investigations as and when required.
* Assist in carrying out risk employee risk assessments e.g., maternity.
* Liaison with employee representatives in relation to employment matters.
Reward, Appraisal and Performance Management
* Provide accurate monthly employee contractual salary information, absence data and expenses in a timely manner to meet the required payroll deadlines.
* Distribution of accurate employee annual salary statements.
* Support the payroll function with completing pension portal administration of employees leaving employment.
* Support and aid in the collation of appraisal information in accordance with the Trust Pay and Appraisal Policy for the Headteachers and Trust Lead for HR.
Employee Welfare and Absence Management * Maintain accurate staff absence data.
* Monitor all staff absences in accordance with the Trust Management of Absence Policy including triggers and welfare calls.
* Conduct timely return to work, welfare meetings and calls as and when required.
* Assist and support the Headteachers at management of absence meetings, setting triggers and organising and coordinating reasonable adjustments.
* Assist the Headteachers in producing management of absence outcome letters.
* Assist the Headteachers in preparing Occupational Health referrals and managing report outcomes.
* Provide advice, guidance, and support to staff as and when required.
* Support the Trust Lead for HR to lead on employee wellbeing initiatives for the Academies, informing staff of benefits and assistance available.
General
* Challenge and actively contribute to HR policy development and policy review where appropriate.
* Monitor, track and support the management of annual leave, TOIL and plus day arrangements, including the issuing of leave cards.
* Support the Trust Lead for HR with the production of governor reports.
* Assist the Trust Lead for HR with HR project work.
* Support the Trust Lead for HR with the operational and strategic development of the Trust HR function where appropriate by identifying opportunities for continuing improvement.
* Manage staff files and ensure hardcopy and electronic copies are kept up to date.
* In conjunction with the Trust Lead for HR, manage the Academies workforce census return.
* Ensure compliance with the Data Protection Act at all times.
* Work to the HR Calendar carrying out critical HR activities to the required timescales.
* Support the Health and Safety function by carrying out DVU in accordance with the Trust Health and Safety Policy.
Component 1 - Wider Professional Effectiveness
Participate in and engage with The Mercian Trusts Inset and Professional Development, whether inhouse or external.
Through the mechanisms of Appraisal and Quality Assurance, demonstrate improvement in your role as a result of Professional Development and Inset.
Disseminate the outcomes of Inset to other staff and ensure that the Executive Team are aware of such innovation and cutting-edge development.
Effectively contribute to the Mercian Trust's improvement planning process.
Component 2 - Role Model
Ensure that 'no student is left behind', in their academic and personal development.
Conform to the Mercian's Trust Dress Code for staff and demonstrate exceptional standards of presentation, conduct and time keeping.
Build team commitment amongst students and staff alike.
Engage and motivate students and staff to do their best by doing your very best.
Demonstrate a positive approach to your professional duties and improve the quality of student learning.
Job tags
Salary
£18 - £25 per hour
