People Operations Associate

Location

Godalming, Surrey | United Kingdom

Job description

Unily is the leading employee experience platform used by enterprises to improve communication, collaboration, and productivity. Enterprises rely on Unily’s SaaS platform to transform employee engagement with AI-powered employee experience technology.

Founded in 2005 as an intranet consultancy, we quickly realised that the enterprises we were working with shared the same employee experience challenges, so set about building our own platform. In 2017, we launched Unily, which is now recognised as the market-leading solution. In 2021, we partnered with private equity firm, CVC in order to further strengthen Unily's position as a world-leading employee experience platform, accelerate product development, expand its footprint with existing customers, and scale its go-to-market organisation to continue acquiring new customers. 

Today, enterprises worldwide use Unily to stay connected and engaged at work. Unily’s Fortune 500 clients include: CVS Health, Johnson & Johnson, The Estée Lauder Companies, Shell, Wipro, and more. 

We are united by a shared purpose and are committed to truly understanding each other. We know that everyone is unique and has their own story. We strive to have a diverse workforce that embraces and celebrates one another. We are united in building connections and curious to learn from each other so that we continue to grow together to build the workplace of tomorrow. 

Job Purpose

We are looking for an enthusiastic People Operations Associate to join our collaborative and hard-working team. This role would suit someone who is keen to pursue a career in HR and / or has had some entry level experience in an HR /People team environment. The role requires someone who is confident working with people (both internally on a professional level, but also suppliers and contractors visiting the office), eager to learn, with great attention to detail and strong IT literacy. This is a really exciting opportunity where the right candidate can learn and grow with plenty of opportunities for development and training. 

There are two elements to this role:

1. People Team administrative and operational support. This person will support our UK People Partner in routine HR tasks to include maintaining employee documentation, supporting benefits administration, responding to employee and manager queries and also provide support to the wider People Team. 
2. Alongside this, this person will be responsible for looking after our Godalming and London offices from a workplace services perspective to include liaising with our cleaning and maintenance staff, keeping our kitchen tidy and stocked with healthy and delicious snacks, and ensuring our staff have the right equipment to do their jobs.

The right candidate must be organised, self-motivated, and able to take on various impactful tasks and projects.

The role requires 1 day per week in our London office (Farringdon) and 2-3 days in our office just outside of Godalming, Surrey.

Main Responsibilities

• This is a key role at Unily and due to the nature of the responsibilities, this person will have a very visible profile for both new and existing people within the business. For that reason, they must be able to champion Unily’s core values and company culture. The responsibilities for the role are as follows: 
• Issuing of documents including, contracts, letters and reports relating to HR activities.
• Benefits administration including adding and removing employees from benefit schemes and responding to employee questions.
• Maintain employees’ electronic files and ensure accurate and timely entry of HR transactions data in company systems related to change of status, employee benefits, training, and termination of employment.
• Support offboarding activities for exiting team members, including scheduling exit interviews, sending communications about last-day details and arranging the return of company equipment.
• Involvement in ongoing HR projects.
• Oversee our Godalming and London offices, ensure everything is in working order and be the “go-to” person for employee requests or questions. Looking after purchase requests, beverage/snack inventory and running office errands. Serve as the primary point of contact for property management and third-party vendors.
• Take ownership of ongoing projects related to creating an inviting and collaborative office space.
• Ensure that health and safety policies and relevant risk assessments are up to date, making sure we have adequate fire marshals and first aiders who are certified.  

Knowledge, Skills and Experience

• 0-2 years’ experience in a People Team / similar administrative role or related qualification.
• Process driven and detail-oriented. Able to multi-task.
• Ability to follow through on appointed projects.
• Friendly, approachable and proactive.
• Highly proficient in Microsoft Office (Word, Excel, PowerPoint).
• Effective written and verbal communications skills.
• Extremely organized with the ability to work in a fast-paced environment.
• Able to travel between Surrey and London on a weekly basis (travel expenses from Surrey to London will be provided).

Why Work for Unily

In addition to a generous base salary and discretionary company bonus, here are some things we think you will love:

Our awesome team culture. We are focused on achieving results as a team and having fun whilst we do it. You won’t find a friendlier or more dedicated bunch of people.

Our industry leading product. We are very proud of our ever-evolving product, naturally we use (and love) it internally and provide the tools and resources for you (and our clients) to become a Unily expert.

The flexibility that we offer. We don’t just mean working from home occasionally. We operate on a hybrid basis, and also recognise that life happens during the 9-5.30 and encourage a sustainable work/life balance.

Our bright and modern office spaces. When you need to be in the office we want it to be like being at home. We have a well-stocked kitchen, ample parking and the option to bring your dog to work.

We offer a fantastic suite of benefits. Including 25 days holiday, Vitality life cover (for health, sight, hearing and dental), Aviva pension, life assurance, income protection, and so many more.

Our commitment to sustainability and giving back to the community. We know working for an organisation that takes its environmental & social impact seriously is important, and we are proud to offer 1 fully paid volunteering day per year, an employee matching charity donation scheme and options to lease an Electric Vehicle through our salary sacrifice scheme.

Job tags

Salary