CBRE
Location
Northern Ireland | United Kingdom
Job description
CBRE is the global leader in real estate services and leverages the industry's most powerful knowledge base to meet the commercial real estate needs of its clients worldwide. Our vision is to be the preeminent, vertically integrated, globally capable real estate service firm. Globally we employ over 70,000 employees and operate in 48 countries.
Business Assistant Coordinator
CBRE Global Workplace Solutions is a leading global provider of integrated facilities and corporate real estate management. We are recruiting a Business Assistant Coordinator to join the team located in London.
The successful candidate will be responsible for supporting the Regional President, COO and Senior Director. This is a demanding role and requires a strong-willed person with ability to work under pressure and work alongside senior stakeholders. The role requires excessive diary management, global travel, building reports and working to deadlines.
Responsibilities
• Work in a professional manner maintaining diplomacy and confidentiality in communicating highly sensitive or highly contentious information with people of all levels within the company and elsewhere
• Prepare and issue predefined reports and presentations for both internal and external deadlines
• Support the organisation of Finance events such as ‘town hall’ meetings, team strategy days, annual meetings, leadership days and social events
• Schedule reviews, monthly leadership meetings, meetings and taking and distributing minutes
• Provide support to the team and taking on responsibility for the smooth running of the office
• Management of Inbox - monitor and manage emails, escalate, forward and respond to as appropriate
• Proactive and complex diary management including workload, deadline planning and reoccurring events. Pre-emptive planning
• General Administration including printing and binding of documents, filing, expense claims, maintaining organisation charts, holiday and absence tracking, room booking management etc
• Deal with frequent queries from staff and client
• Book travel and arrange all associated documents and arrangements
• Prepare on-boarding for new joiners; ordering computer equipment, phone; email set up
• Communicate key messages as appropriate
• Checking reports such as Encompass and chasing teams where necessary to ensure filing on statutory accounts are completed on time
Person Specification
• Advanced level IT skills (Word, PowerPoint, Excel, MS Outlook, MS Teams)
• GCSEs – Maths and English language minimum C grade
• Excellent communication skills, both verbal and written
• Ability to change, adjust to change
• Ability to improvise, multi-task and prioritise in a changing environment while maintaining composure
• Excellent interpersonal skills and ability to quickly form professional relationships with colleagues and clients at all levels of seniority
• Highly organised and takes ownership of responsibilities
• Ability to prioritise and co-ordinate tasks efficiently ensuring all deadlines are met
• Accurate and exceptional attention to detail
• Pro-active and someone who enjoys working autonomously and as part of a wider team
• Sociable and outgoing with flexible approach to work
• Positive attitude with a calm and methodical approach to work
• Ability to work well under pressure
Equal Opportunities
We are an equal opportunities employer and do not discriminate on the grounds of gender, sexual orientation, marital or civil partner status, pregnancy or maternity, gender reassignment, race, colour, nationality, ethnic or national origin, religion or belief, disability or age.
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