Location
Diss, Norfolk | United Kingdom
Job description
Office Manager
Job Type: Part Time, Permanent
Location: Burston & Tivetshall Primary Schools.
Salary: GBP18,900 - GBP20,954 per annum.
At the Primary Schools, they have created a dynamic, friendly and secure environment with a positive approach to teaching. With small classes we can inspire each child, giving them close attention and ensuring they leave the school fully equipped for their next phase of learning.
In their 2021 Ofsted inspection both schools were rated "good" "with a positive climate where pupils and staff feel valued and supported".
The Role
They have a fantastic opportunity available for a new pro-active and diligent Office Manager to join the teams at Burston and Tivetshall Primary Schools on a permanent basis.
The Office Manager will be responsible for the daily operation of the reception area mainly based at Burston sites, communicating with staff, parents and students on a range of issues, as well as providing general administrative support to the school and headteacher. The successful candidate will be required to split some of their time between both schools at the Headteacher's discretion.
This is a perfect opportunity for someone who wants to advance their career within an independent environment. The term time + 1 contract also allows for plenty of flexibility within school holidays.
Key Responsibilities
- Act as first point of contact for visitors and resolve general enquiries from staff and students.
- Undertake all paperwork relating to pupil administration, including paperwork relating to new or leaving pupils, updating Pupil Asset, and organising school trips as required.
- Manage all finance-related jobs, including placing orders & sorting payroll claims.
- Log staff absence onto the staff database system, iTrent.
- Update the school website as and when required.
- Maintain the training records of other admin staff within the two schools.
- Ensure all visitors sign in and wear an ID badge.
- Offer refreshments to visitors when appropriate and ensure stocks are replenished.
- Sort incoming mail and frank outgoing mail, receive parcels and packages.
- Keep the reception area neat and tidy, ensure brochures and magazines are up to date and stocked.
- Receive and distribute the messages left on the answer machine and email.
- Maintain the Outlook calendar for visitors to the College.
- Assist other administrative staff as and when required.
- Act as holder for some keys, distribute and log their return.
- Ensure the photocopier is in working order at the start of each day (order paper and toner as required).
- Administer first aid if needed.
- To undertake word processing duties.
- Update the schools Management Information System (MIS).
- Ensure clear handover notes are left for the other school admin staff when required.
- Undertake any other ad hoc administration jobs as and when required.
Skills and Qualifications
- The ability to communicate clearly and tactfully using appropriate methods and an awareness of the impact of your own communication on others.
- Able to maintain positive relationships with all and able to work as an effective and flexible part of a team; willing to change methods of work and routines to benefit the team.
- Be able to multi-task and work under pressure.
- Be flexible and resilient in managing and executing their daily responsibilities.
- Able to demonstrate strong planning and organisational skills.
- Willingness to accept responsibility for your own actions.
- The ability to prioritise effectively, meet deadlines and accept challenges.
- Have good communication skills in person and in writing to respond to staff, parents and students.
- Be flexible in managing and planning and executing daily, weekly and monthly workloads in a busy reception.
- Be able to maintain confidentiality and committed to providing the best possible service to the staff, governors, students and parents.
- Be familiar with the use of Information and Communications Technology.
- Have a sound track record of successful administrative experience.
- Hold a GCSE or equivalent level, including at least a Grade 4 (previously Grade C) in English and Mathematics
- Hold a Level 2 or above in Business Administration (desirable)
To Apply
If you feel you are a suitable candidate and would like to work for this award winning academy, please click apply to be redirected to their website where you can complete your application.
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