Location
Central London | United Kingdom
Job description
In this role as a Production Administrator, you will play a crucial role in managing various administrative tasks related to the Production.
Main Responsibilities
Reception and Shipment Handling
- Pack and ship SMS, PPS and raw material samples to vendors & factories.
- Create shipping labels. Keep track of all shipments sent and to be received, to ensure they arrive on time.
- Flag any delays, and liaise with couriers when needed.
- Liaise with vendors and factories on regards to shipments.
- Maintain updated tracker of all shipments (sent & received).
Zedonk
- Book in all raw material and finished product deliveries.
- Notify warehouse of all deliveries.
- Follow up all book in discrepancies with warehouse, suppliers & factories.
- Send barcode labels to each factory and ensure there is consistency of the barcodes managed by factories and warehouse.
- Support and assist on imputing date into Zedonk when needed.
Invoicing
- Input all Production Invoices and courier
- Invoices in the Budget Tracker file.
- Verify that the raw material and finished goods cost matches the ones of the POs.
- Keep track of all advanced payments done on the Budget Tracker, and send proof of payments to suppliers & factories when needed.
- Keep track of the working hours of outsourced raw material and finished goods quality inspection services, and check that it matches what has been invoiced.
Workspace Organization
- Administrative support to the Production team including support with booking and prepping for meetings, taking minutes & ad hoc seasonal activities.
- Support the team organising, filing, and archiving samples and swatches.
- Maintain record of all SMS/PPS/QRS sent to each factory.
- Maintain record of all seasonal Production RM swatches at the office.
The Ideal Candidate
- The ideal candidate should have at least 2 years of experience in a similar role.
- Excellent organizational planning skills. Independent and structured way of working.
- Experience with large volumes of data entry, ensuring complete detail and accuracy, even when working at speed.
- Good communication skills, able to effectively share information with the team in a clear & concise way.
- Strong attention to detail.
- Demonstrated ability to operate at pace with flexibility, initiative and solution orientated.
- Ability to work well under pressure, and meet critical deadlines.
- The ability to take initiative and to prioritize work tasks.
- Positive attitude & team player.
- Strong IT skills.
- Knowledge of Zedonk would be a plus.
- Fluent in verbal and written English
- Spanish or Italian speaking would be a plus.
- Must have the right to work in the UK.
Hybrid work (2 days a week working from home, except for specific busy periods).
Job tags
Salary
