Portfolio Planning Analyst

Location

Sheffield | United Kingdom

Job description

For jobs located in Wales, the ability to speak Welsh is desirable.

From the design and development of policies to the delivery of services supporting work, welfare, pensions and child maintenance, DWP is the Government’s largest department.

People are at the very heart of what we do. We ensure disabled people can live more independent lives; help tackle poverty and homelessness; provide a financial foundation for a secure old age; and support families ensuring children can fulfil their potential.

DWP has the largest commercial estate in government and our team is committed to being smaller, greener and better – helping people to work, grow and thrive. Our estate provides accommodation for colleagues who support millions of daily customer interactions in Jobcentres and Health Assessment centres, back of house offices delivering frontline services and hub sites housing expert functions such as Policy, Finance, Digital and HR.

The DWP Estates function ensures the smooth and efficient operation of this network on a day-to-day basis. We manage a private sector supply chain that delivers essential services such as security guarding, maintenance, property and leasehold, construction, cleaning and facilities management. Many of these services are business critical and we cannot safely open our offices without them.

Our ambitions are to:

• Transition to a smaller, more affordable, and adaptable estate
• Invest in improving DWP’s buildings and infrastructure, conducted mainly through an extensive programme of planned replacement works
• Meet our agreed Government Greening Commitments - creating a culture where sustainability is embedded
• Expertly deliver cost effective services
• Create a professional working culture that is best in class across the Government Property world

There is no better time to join us as we transform our estate and make our buildings fit for the future.

Supporting the strategy planning processes and analysis for a significant portfolio across the DWP Estate, this role will establish core links between our Real Estate Relationship Managers and our Business Intelligence Teams. It will play a critical role in blending data-driven knowledge and insights with strategic customer insights, channelling these to design and drive forward the Portfolio Strategy Plan.

Government Property Profession Career Framework (Link)

This role sits within the following:

• Job Family – Strategic Asset Management
• Core Role – Property Data Management
• Level – Practitioner

Key Accountabilities

• Understand the strategic drivers for Estates, aligning activities to contribute to the wider DWP organisation priorities to understand how the strategies and activities of the team create value and meet the diverse needs of all stakeholders.
• Support evidence based decision making and shaping into the development of the Estates Strategic Portfolio Plan, using data and MI from the Estates team, Integrator and supplier partner network in conjunction with the intelligence gathered from our customers to determine our strategic view and optimal use of the estate.
• Analyse business and portfolio data and insights to provide the strategic portfolio lens to translate and apply this information to shape and form an effective strategic portfolio plan. Understanding and incorporating the strategic drivers of Estates and our stakeholders.
• Support the optimisation of the DWP property portfolio based on lease events, market opportunities and business requirements, consulting with others to ensure the potential impacts on end users have been considered.
• Factor demand, scenario plan and analysis of the options available to optimising the estate, bringing together views, perspectives and diverse needs of stakeholders to gain a broad understanding of the issues surrounding activities and plans.
• Identify spaces with potential to accommodate demand highlighting if requiring re-design, consolidation, space reallocation or relinquishment.
• Develop long term strategic space needs in order to proactively address demand and ensure the best use of Portfolio space ensuring stakeholders and colleagues have a clear understanding of objectives, activities and timeframes.
• Analyse and use a range of relevant, credible information to evaluate properties and assessing opportunities for their reallocation or disposition.
• Encourage joined up teamwork and collaboration in assisting project team in the early analysis of real estate needs.
• Work in collaboration with internal DWP estates team, Integrator and Landlord, Leasehold Management (LLM) to facilitate the renewal strategies for properties across the portfolio, collaborating to share information, resources and support as required.
• Analyse business challenges and opportunities that emerge across the Department through the development of feasibility management, financial appraisal and return on investment analysis.
• Assist project team in the early analysis of real estate needs, challenging assumptions whilst being willing to compromise if beneficial to progress.

Job tags

Salary

£40.2k - £47.99k per annum