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Location

Wirral, Merseyside | United Kingdom

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Job description

PURPOSE

Work collectively with colleagues across Children’s Services to ensure Children’s Services is making
Wirral great for children, young people and their families and to promote an ethos of a high level of
customer service to all key stakeholders, partners and clients. Provide efficient administrative
support and be responsible for, in accordance with corporate policies, administrations of financial
reporting, collation of information, communications and auditing procedures in support of the
delivery of statutory requirements across the service.

MAIN DUTIES AND RESPONSIBILITIES

• Responsible for the development, operation and delivery of comprehensive administration
support across the service, ensuring deadlines are met and tasks are completed to a high standard,
inclusive of minute taking.
• Minute take events and meetings, incorporating previous minutes (where relevant within SFEF
principles, and to support inputting into plans/ identify red, amber and green cases). In addition,
sending invites, preparing and inputting into agendas and associated papers, booking and setting
up relevant rooms, circulating minutes and coordinating refreshments, and progressing follow up
actions. Ensuring that all minutes of meetings are completed and distributed in line with relevant
policies and procedures.
• Responsible for developing and updating electronic and paper systems for filing of stored data.
• Take a lead role in data capture and reporting.
• Provide informal, on the job, training, professional support and guidance to administrative staff
across the service.
• Assist in the development of the administration staff key skills and abilities through sharing
expertise and knowledge with others. Recognising own strengths and areas of expertise and use
these to advise and support others.
• Support in maintaining accurate financial records to aid service management financial planning,
forecasting and expenditure.
• Support with recruitment processes including safer recruitment requirements e.g. DBS/reference
requests, coordination of interview schedules, induction, performance management, training and
mentoring systems for staff across the service.
• Oversee procurement operations and be responsible for compliance of auditing procedures,
reporting any financial risks to service management.
• Contributing to and assisting in the delivery of effective marketing and promotion strategies for
the service, including organisation of events, conferences and information networks.
• Where relevant, support with the management of facilities.
• Responsible for securing appropriate licences, insurances, service contracts and operational
procedures.
• Key holder responsibilities

Pay rate: £16.02 per hour umbrella

Three to six months contract with view to extend or make permanent

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Job tags

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Salary