Payroll Co-ordinator

Location

Worcestershire | United Kingdom

Job description

The King's School, Worcester is seeking a Payroll Co-ordinator to provide a competent, effective, and timely payroll function for our Foundation of approximately 360 employees.

If you are an experienced payroll professional with outstanding organisational skills, who is personable and a great team player, we would love to hear from you.

This position would suit those who have worked in a supervisory role, or those who have sound payroll experience and are looking to make the next step in their career.

This is a part time, year round role, working approximately 25 hours per week which can be worked across five days or condensed.

Main Duties and Responsibilities

• Co-ordinate all matters relating to payroll and pensions, ensuring accuracy, compliance, and appropriate approval at all stages. Complete monthly payroll for around 360 employees.
• Ensure all processes are compliant with current payroll requirements, including relevant tax, pension (auto enrolment and pension salary exchange arrangements) and NMW legislation.
• Oversee and assist with updating information and relevant databases including recording of starters and leavers, SMP, SSP, HMRC reporting, earnings attachment orders and BACS processing.
• Ensure that all payroll and pension queries are responded to promptly and with sensitivity.
• Responsibility for processing pension submissions, assessments, and uploads to relevant pension providers.
• Management of core payroll processes including Apprenticeship Levy, processing online payslips, P60, P11Ds and PSA calculations.
• Produce the Annual Gender Pay Gap Report.
• Assist with annual renewal of healthcare and life cover policies.
• Provide support with the preparation of the payroll budget and reports for month end and year end reporting.
• Resolve reconciling items arising from monthly balance sheet reconciliations.
• Liaise with HR to monitor new staff, leaving staff and current pay rates.
• Liaise with and provide information for auditors for annual audit, as well as leading the TPS audit.
• Line manage the Payroll Assistant.
• Perform ad hoc duties as required by the Director of Finance and Business Development.

Safeguarding responsibilities of the successful candidate

Staff are advised to maintain an attitude of “it could be happening here and probably is” as far as safeguarding is concerned and should always act in the best interest of the child.

All staff are expected to actively promote and safeguard the welfare of all pupils. This post involves minimal contact with children and the postholder will not be responsible for children; however they will be considered to be in regulated activity and must report any concerns in a timely manner.

All staff must also attend annual safeguarding training and have proper regard for the School’s safeguarding policy and procedures.

Experience and Skills Required

• End-to-end payroll experience is required (Sage 50 payroll experience desirable).
• Excellent working knowledge of payroll processes and Microsoft Excel. SIMS would also be an advantage.
• Good understanding of UK payroll legislation and the ability to implement ongoing changes.
• Strong attention to detail and analytical skills.
• A team player with the ability to also work autonomously.
• Highly organised, with an ability to prioritise.
• Comfortable in communicating at all levels across the Foundation as well as external organisations such as HMRC, Pensions Regulator etc.
• A positive “can-do” attitude, with the ability to problem solve and a willingness to roll up your sleeves to assist with a range of tasks.
• Ability to develop the payroll function to ensure it continues to meet business needs.
• Knowledge of Teachers’ Pensions desirable.

How to apply

Please read the applicant information booklet below for the and person specification. To apply, candidates should complete the TES online application form. Enquiries about the role can be sent to the HR team at  [email protected]

Closing date for applications: 9am, Wednesday 13th March 2024

Start date: As soon as possible

Please note that we reserve the right to appoint to the role prior to the closing date. Suitable candidates will be invited to interview as and when applications are received, so early applications are advised.

The King's Foundation

King’s Worcester is a hugely welcoming and fulfilling place to work. We are incredibly proud of our reputation. Our employees and our enviable King’s community is what sets our school apart. We are committed to recruiting the best candidates, who join us from a diverse range of backgrounds, including other educational settings, industry or the commercial world. We are also committed to developing and helping colleagues to thrive while they are here at King’s. Careers at King’s Worcester are exceptionally rewarding in many ways. Here's what we can offer you...

• We promote the values of mutual respect and integrity at every level in the Foundation, and we are an equal opportunities employer.
• A highly successful, well-resourced school with a warm, welcoming atmosphere and a positive outlook.
• A competitive salary, commensurate with the importance of the post and with the experience and qualities of the successful candidate.
• Access to enhanced pension schemes for teaching and support staff.
• A generous fee remission for up to two children of employees who attend schools in the King’s Foundation (pro-rata for part-time staff).
• A genuinely rewarding role as well as career development and support for professional studies, if appropriate. Whatever the role, we offer excellent training and development. We are also committed to promoting from within whenever we can, giving the chance to build a great future at King’s.
• Access to the School’s outstanding sports facilities including the gym and swimming pool at agreed times.
• Staff are able to purchase private medical insurance through the School in order to benefit from group premium rates.
• Lunch is provided for employees during the school day, plus hot drinks and snacks.
• Employees have full use of School library resources and services.
• Free flu vaccinations.
• Free Yoga classes.
• Free access to our Employee Assistance Programme.

The King’s Foundation is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment. Applicants will be required to undergo child protection screening appropriate to the post including checks with past employers and the Disclosure and Barring Service. Shortlisted applicants will be required to complete a self-declaration form in relation to any criminal record or information that may make you unsuitable to work with children, and will be subject to an online search.

In order to provide our pupils with a well-rounded and enriched educational experience that is truly representative of the world in which they grow up in, the King’s Foundation strives to place equity, diversity and inclusion at the heart of everything we do, ensuring that we build a community which is truly representative of all backgrounds and experiences. As such we believe that we will do that best if our employees come from different backgrounds and if we create an environment of inclusion and belonging for them.

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