Location
Waterlooville, Hampshire | United Kingdom
Job description
We are seeking a talented and ambitious Office Manager to join our fun and vibrant team. You’ll be supporting the Operations Team, the core business processes and the Financial Controller, therefore the right person will have exceptional organisational and relationship skills. This is an excellent opportunity, so if this sounds like the kind of dynamic, energetic team you’d love to be a part of, we want to hear from you. This is a full-time role but they will look at a shorter working week over 4 or 5-days Mon-Fri.
Main Duties of Office Manager
- Book staff travel and accommodation for projects
- Book client travel and accommodation
- Raise purchase orders to suppliers for project team where required
- Receive client purchase orders and raise invoices for project team where required
- Post the corresponding purchase invoices into the Projects system to send to Finance
- Assist with research/ sourcing of goods online and general project admin if required
- Collate PM’s credit card receipts, post to Project Management System and submit to Finance
- Answer incoming calls, taking messages or pass through to relevant team member
- Sort office incoming post and organize office collections/deliveries where necessary
- Assist with staff welfare tasks – birthdays, staff meetings or rewards
- Onboarding of new staff
- Arrange First Aid training, keep First Aid box contents and record keeping up-to-date
- Ordering office supplies where needed, keeping track of stock
- Provide the team with admin support whilst running live projects or onsite
- Organise facilities, building repairs and maintenance
Knowledge and Skills
- Excellent administrator, previous PA or office manager experience an advantage
- Basic knowledge of finance
- Highly organised
- Good knowledge of general business procedures
- Attention to detail, with an ability to spot errors
- Organisational and time-management skills
- 23 days holiday
- Quarterly team building days
- Charity and community volunteering days
- Company pension scheme
- Hours are 9-5.30 Mon-Fri
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Job tags
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