Minor Works Project Manager

Location

Stirling | United Kingdom

Job description

Post Details

Full time
Open ended

The closing date for applications is midnight on Tuesday 19 March 2024.

There is an expectation that work will be undertaken in the UK.

This role will require a Basic Disclosure check. An offer of employment will be subject to a satisfactory outcome of this process.

For the purposes of sponsorship, this is a role under SOC code 2436.

The University of Stirling recognises that a diverse workforce benefits and enriches the work, learning and research experiences of the entire campus and greater community. We are committed to removing barriers and welcome applications from those who would contribute to further diversification of our staff and ensure that equality, diversity and inclusion is woven into the substance of the role. We strongly encourage applications from people from diverse backgrounds including gender, identity, race, age, class, and ethnicity.

The Post

You will be an enthusiastic, experienced Construction Industry professional with a successful and demonstrable background in management and delivery of minor construction and fit-out works (notional value c. £10k - £2m) capital projects.

You will be responsible for delivering a portfolio of minor works projects in line with the University’s Capital Investment Plan under the direction of the Head of Estate Development. In addition, you will contribute to space management of the estate including managing audits of space usage, recording space usage and through minor works project manage individual and departmental moves.

The University’s property portfolio extends across some 330 acres with a footprint of over 150,000sqm including academic, research, residential and commercial properties. In addition, the University owns commercial property at the Stirling University Innovation Park and at its Institute of Aquaculture field stations. Within the portfolio there are a number of properties where the University has interests as landlord and tenant, tenant liaison will also be a part of this role.

Description of Duties

• Effectively coordinate and deliver several minor works capital projects (c. £10k - £500k) through preconstruction, construction and post-construction phases at any one time
• Establish a project plan from inception to completion, in line with the methodology set out in the RIBA Plan of Work, considering all relevant statutory and Local Authority requirements, establish targets with respect to project delivery; monitor and report on progress against these targets
• Coordinate the preparation of briefs with client departments, preparing drawings and specifications, in order to brief external consultants or to gain appreciation of the user requirements and proposals
• Coordinate the preparation of accurate project estimates and budget costs for schemes including building work, service installations, furniture and fittings, fees, VAT, etc
• Carry out contract administration including site supervision, financial management and settlement of final accounts, liaising with external consultants where employed, reviewing all payment requests made or due in relation to the works. It is expected that the post holder will establish and maintain a robust change control process and be responsible for reporting movements in cost and scope at the appropriate level and seeking approvals as appropriate within the project governance framework. Note; the University engages with a local building contractor for the majority of minor works via formal Measured Term Building Contract
• Assist the Head of Estate Development with the preparation of budget costs and businesses cases to be presented for inclusion in the University Capital Investment Plan
• Coordinate Planning and Building Control submissions, liaise with local authorities partners during the lifecycle of each project
• Ensure each project meets the requirements of the Construction Design and Management Regulations 2015. Where the client is the Principal Designer, adopt the role of Principal Designer
• Working with the University’s Asbestos Manager ensure each project adheres to the requirement of the Control of Asbestos Regulations 2012
• Ensure all works are managed in accordance with all other statutory and legislative requirements
• Ensure handover procedures and documentation are in line with University expectations including liaison with Estates and Campus Services Operations & Maintenance Team
• Liaising with stakeholders and University Communications department to ensure regular updates are provided to the University community regarding progress of works and any disturbance or disruption likely to arise as a result of works
• To maximise the use of the University’s space for academic and professional services delivery
• To prepare progress reports for each project
• To work with other senior managers in Estates and Campus Services to ensure that asset management, operations, commercial and environmental requirements are embedded within all projects
• Optimising estates space efficiencies with the strategic aim of minimising capital and revenue costs whilst supporting University academic objectives and operational plans
• Assist Senior Academics and Directors of Professional Services in formulating bids for application of new space requirements
• Contribute to initial building design concepts with respect to space, provide information, advice and guidance to external design consultants and project managers in the development of new building/refurbishment plans
• Lead, resource and co-ordinate an annual programme of accommodation audits on space use, function and suitability, preparing reports and recommendations on the identified outcomes to influence decision-making and use of space in the University

For a full list of duties, please see the attached job description.

Essential Criteria

Qualifications

• Qualified at degree level or equivalent experience in a construction related discipline

Knowledge & Experience

• Significant experience in managing construction projects within occupied buildings
• Significant experience in construction management
• Health & Safety at Work Regulations 1989, Control of Asbestos Regulations 2012, CDM Regulations 2015
• A solid background in managing diverse teams, consultants and contractors

Skills & Attributes

• Excellent planning, analytical and presentation skills
• Excellent leadership, communication and interpersonal skills
• Excellent administrative, written, numerical, organisational and prioritisation skills
• IT literate in particular a full working knowledge of the Microsoft Office suite of products and applications
• Proficient in the use of AutoCAD
• Evidence of decision making skills in critical situations
• A team player able to work to high standards under their own initiative and ability to collaborate effectively with other Estates & Campus Services and University staff
• A customer-focussed individual as the post involves contact with a diverse range of personnel at all levels within and out-with the University and possess a pleasant personality and disposition
• Be adept at problem solving
• Have excellent inter-personal and communication skills: verbal, written and presentational
• Good record keeping skills
• Ability to build positive relationships with staff and customers
• Ability to define, undertake and supervise a programme of capital works and space surveys
• Ability to present management reports
• Well-developed inter-personal skills in managing diverse staff groups

General

• Full driving licence

Desirable Criteria

Qualifications

• Professional Membership of RICS, CIOB, RIBA, CIAT or equivalent

Knowledge & Experience

• Understanding of working in a University campus environment
• Thorough understanding of all aspects of property asset management
• Worked within a University campus environment
• Experience and knowledge of computerised estate management systems
• Working knowledge of British Standards and Health and Safety Regulations relating to the built environment
• The successful applicant should possess a detailed knowledge of asset and space management and preferably have some experience of educational buildings
• Able to evidence extensive post qualification experience of providing a comprehensive service to large organisations
• Knowledgeable in respect of Health and Safety awareness
• Experience in property asset management

Skills & Attributes

• Confident and persistent
• Decisive 
• Influential 
• Innovative 
• Proactive - Seeks out opportunities for continual learning and self-development
• Ability to communicate legal and technical issues in an appropriate format which other non–technical staff will easily understand

Behaviours and Competencies

The role holder will be required to evidence that they can meet the qualities associated with the following behavioural competencies, as detailed within the AUA Competency Framework.

1. Managing self and personal skills
   Being aware of your own behaviour and mindful of how it impacts on others, enhancing personal skills to adapt professional practice accordingly.
2. Delivering excellent service
   Providing the best quality service to external and internal clients. Building genuine and open long-term relationships in order to drive up service standards.
3. Finding solutions
   Taking a holistic view and working enthusiastically to analyse problems and to develop workable solutions. Identifying opportunities for innovation.
4. Embracing change
   Being open to and engaging with new ideas and ways of working. Adjusting to unfamiliar situations, shifting demands and changing roles.
5. Using resources effectively
   Identifying and making the most productive use of resources including people, time, information, networks and budgets.
6. Engaging with the wider context
   Enhancing your contribution to the organisation through an understanding of the bigger picture and showing commitment to organisational values.
7. Developing self and others
   Showing commitment to own ongoing professional development. Supporting and encouraging others to develop their professional knowledge, skills and behaviours to enable them to reach their full potential.
8. Working together
   Working collaboratively with others in order to achieve objectives. Recognising and valuing the different contributions people bring to this process.
9. Achieving Results
   Consistently meeting agreed objectives and success criteria. Taking personal responsibility for getting things done.

About Us

About Estates & Campus Services

The Estates & Campus Services (E&CS) Directorate at the University of Stirling comprises three divisions: Property Management (property, land and hard FM); Facilities (Soft FM); and Safety, Environment & Continuity.

The Estate

The University’s Stirling Campus extends to 330 acres and is a complex and diverse range of buildings comprising academic, research (including laboratories), large student residences estate, hotel & conference centre, sports facilities, catering, library, students’ union, retail, offices, cinema and theatre.

The University also has a number of off-campus leased properties and remote research facilities.

The University

The University of Stirling is committed to providing education with a purpose and carrying out research which has a positive impact on communities across the globe – addressing real issues, providing solutions, and helping to shape society. Stirling is 4th in Scotland and 43rd in the UK for research impact, with 87% of its research having an outstanding or very considerable impact on society – and more than 80% rated either world leading or internationally excellent (Research Excellence Framework 2021).

The University of Stirling is ranked among the top 30 UK universities for student satisfaction (National Student Survey) and top 30 in the UK for postgraduate student experience (Postgraduate Taught Experience Survey), and has an overall five-star rating in the QS Stars University Ratings.

More than 17,000 students study with the University of Stirling globally, with over 140 nationalities represented on its scenic central Scotland campus alone. The University – also home to 1,700 staff – is ranked first in the UK and top three in the world for its campus environment (International Student Barometer 2022, wave two). Ranked first in the UK and top five in the world for its sports facilities (International Student Barometer 2022, wave two), Stirling is Scotland's University for Sporting Excellence. Its world-class facilities provide the perfect training environment for the University’s sports scholars – many of whom compete at the highest level, including at the Olympics and Commonwealth Games – and for students, staff, and the wider community.

The University has twice been recognised with a Queen's Anniversary Prize – the first for its Institute for Social Marketing and Health (2014) and the second for its Institute of Aquaculture (2019).

The University is a signatory to the £214 million Stirling and Clackmannanshire City Region Deal and a central partner of the Forth Valley University College Health Partnership.
www.stir.ac.uk @stiruni

Available documents

Job tags

Salary