Colospeed Research Programme Administrator

Location

Newcastle upon Tyne | United Kingdom

Job description

Salary: £25,742 to £26,444 with progression to £27,979 per annum (pro rata)

Newcastle University is a great place to work, with excellent  benefits . We have a generous holiday package; plus the opportunity to buy more, great pension schemes and a number of health and wellbeing initiatives to support you.

Closing Date: 21 March 2024

The Role

We are looking for a highly motivated and enthusiastic individual to join the COLO-SPEED research team, as the COLO-SPEED Research Programme Administrator. 

COLO-SPEED aims to establish a world leading hub for colorectal cancer (CRC) research, recruiting large numbers of patients from regional endoscopy units (the place where polyps and cancer are diagnosed) in the North-East and beyond. This will provide a research ready “resource” to enable a wide range of CRC research studies to be conducted at scale and speed. This world-leading hub will deliver a step change in CRC screening, prevention and early diagnosis (SPED) research, improving outcomes for patients and the wider population.

COLO-SPEED will harness the enthusiasm of local endoscopy teams and build a long-term sustainable research infrastructure. It will use the patient contact point of endoscopy to develop a population-based “experimental platform”, comprising individuals attending for screening, symptomatic and polyp/cancer surveillance endoscopy. This will recruit patients into a wide range of CRC studies across the disease continuum, creating a unique, world-leading, resource for CRC Screening Prevention and Early Diagnosis (SPED) research, delivering benefits to patients, the wider population of the NE.

The COLO-SPEED Research Programme Administrator will provide administrative and organization support to the COLO-SPEED research group, to support successful delivery of the COLO-SPEED portfolio of research. COLO-SPEED is building the world’s largest platform for research in prevention and early diagnosis of bowel cancer. We deliver a range of studies, with a variety of methodologies and focuses, all of which have the ultimate aim of reducing bowel cancer deaths. The COLO-SPEED team spans Newcastle University and South Tyneside and Sunderland NHS Foundation Trust and this post would sit within Newcastle University.

This post is an 80% fte post until January 2026. Further information about this post can be obtained by contacting Dr. Christina Dobson –  [email protected]

The Faculty of Medical Sciences is committed to supporting equality, diversity and inclusion for all staff and students. Applications for flexible working are welcome; please state your desired working arrangements in your application.

Newcastle University is committed to being a fully inclusive Global University which actively recruits, supports and retains staff from all sectors of society. We value diversity as well as celebrate, support and thrive on the contributions of all our employees and the community they represent. We are proud to be an equal opportunities employer and encourage applications from everybody, regardless of race, sex, ethnicity, religion, nationality, sexual orientation, age, disability, gender identity, marital status/civil partnership, pregnancy and maternity, as well as being open to flexible working practices.

Key Accountabilities

• Organise COLO-SPEED events, conferences and workshops (both public-facing and academic) including: scheduling, agendas, take and disseminate minutes; catering; room bookings; publicity; travel; accommodation; printing; and providing hands-on practical assistance on the day
• Maintain systems to manage and store project information following governmental, NHS and University guidelines relating to confidentiality and data protection
• Maintain the COLO-SPEED inbox, bringing emails to the attention of relevant members of the group as required
• Maintain the COLO-SPEED website and social media sites, including updating news and information on studies, research and opportunities
• Manage initial contacts from members of the public through the COLO-SPEED website and co-ordinate mail outs to research network contacts
• To provide organisational support to the research team by maintaining a level of academic/researcher diary oversight to enable organisation of meetings, events and appointments
• Advise and liaise with team members requiring services, procure and distribute commodities, equipment and services, using Faculty central admin and University Procurement departments
• Liaise with Faculty central admin and University Finance and Procurement departments to ensure goods and services are processed and resolve invoice related queries
• Work effectively with the COLO-SPEED research group team members, at both Newcastle University and South Tyneside and Sunderland NHS Foundation Trust, to support the effective delivery of our research programme
• Any other duties as requested that are grade appropriate

The Person 

Knowledge, Skills and Experience

• Up to date knowledge of MS Office applications including Outlook, Word, Excel and PowerPoint
• Excellent written and verbal communication skills
• Excellent administrative skills, including experience of setting up filing systems, preparing agenda, taking minutes of meetings etc
• Ability to work quickly and accurately to deadlines, paying attention to detail
• Good team working abilities
• Experience in relevant complex administrative role(s)
• Experience of using and/or developing databases (Access, Excel etc.)
• Experience of drafting reports and promotional materials
• Experience of research systems and processes in higher education

Desirable

• Experience of maintaining website content

Attributes and Behaviour

• Ability to follow guidelines and work autonomously using initiative
• Excellent organisational, communication (written and verbal) and interpersonal skills
• Ability to prioritise own workload, manage conflicting priorities and monitor/report on project milestones
• Deal appropriately with confidential information
• Act with sensitivity in dealing with external collaborators, which may include people who have serious health conditions, their carers and the public; and funders and sponsors of health and care policy and research, as well as academics from partner organisations
• Develop and maintain strong working links with project partners to enable them to meet their project commitments
• Evidence of a commitment to continuing professional development
• Ability to travel regionally and nationally as required

Qualifications

• Grades A-C in English Language and Mathematics GCSE (or equivalent) or vocational qualifications
• Very good level of literacy and numeracy
• RSA II, an equivalent secretarial qualification, or demonstrable significant experience in an administrative role
  
   

  Newcastle University is a global University where everyone is treated with dignity and respect. As a University of Sanctuary, we aim to provide a welcoming place of safety for all, offering opportunities to people fleeing violence and persecution.

We are committed to being a fully inclusive university which actively recruits, supports and retains colleagues from all sectors of society. We value diversity as well as celebrate, support and thrive on the contributions of all of our employees and the communities they represent. We are proud to be an equal opportunities employer and encourage applications from individuals who can complement our existing teams, we believe that success is built on having teams whose backgrounds and experiences reflect the diversity of our university and student population.

At Newcastle University we hold a silver Athena Swan award in recognition of our good employment practices for the advancement of gender equality. We also hold a Race Equality Charter Bronze award in recognition of our work towards tackling race inequality in higher education REC. We are a Disability Confident employer and will offer an interview to disabled applicants who meet the essential criteria for the role as part of the offer and interview scheme.

In addition, we are a member of the Euraxess initiative supporting researchers in Europe. 

Requisition ID: 26815

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Salary