Accounts Payable Assistant

Location

Central London | United Kingdom

Job description

Triple Wimbledon champion Fred Perry founded his brand in 1952. He was the son of a cotton spinner, who played and fought his way through, always with style – and despite the establishment. Today, Fred Perry is a global community of over 370 employees, all inspired by the Laurel Wreath and what it represents

PURPOSE:

We are recruiting for an Accounts Payable Assistant to join our established finance department. You will have experience working with volume within a SME and relevant Accounts Payable experience. You will proactively deal with a large volume of invoices and/or suppliers’ correspondences with accuracy and speed, reporting to the Accounts Payable Supervisor.

KEY RESPONSIBILITIES:

• Proactively deal with a large volume of invoices and/or suppliers’ correspondences with accuracy and speed.
• Processing supplier invoices and credit notes using AS400
• Invoice matching to the AS400 for all stocks receipted (GRNs)
• Nominal coding, matching, and batching of invoices from different currencies to the AS400
• Ensure all foreign VAT figures are posted correctly and provide backup to the Accounts Assistant to reclaim
• Updating trackers with invoices for manager approval weekly
• Processing weekly payment runs, creating payment lists, and running payments through BACS, CHAPS, checks, or transfers as required
• Filing of invoices and statements in a timely manner
• Establishing a clear line of communication with the PL Supervisor regarding PL accounts’ reviews and following up on the course of action arising from the communication
• Supplier statement reconciliations
• Reconciling supplier accounts
• Regular supplier liaison via email and telephone, resolving queries
• Ensuring all invoices are processed by month-end deadlines
• Accruals Listing. Chasing invoices if they were not received for the prior month.
• Liaising with the supply chain department (GRNs or price issues) to ensure cash paid in advance is allocated on a timely basis when stock is received on the system
• Dealing with queries such as supplier invoices, statements, credits and rebates, unit stock prices, and shortages.
• Requesting credit notes and raising internal debit notes
• Setting up new supplier accounts and maintaining existing account details within the purchase ledger

THE PERSON:

• Previous experience working within the purchase ledger is essential.
• Good interpersonal and communication skills
• Reliable, self-disciplined, speed, and accuracy are essential.
• Excellent attention to detail
• Ability to build up relationships internally and externally
• Team player
• Ability to prioritise workload and work to deadlines
• Good aptitude for IT—V look-ups and pivot tables—would be an advantage.
• Experience working in a multicurrency environment would be helpful but not essential.
• Experience in analysing information would be helpful.

HOURS:

We actively encourage our teams to have a good work/life balance and so we are pleased to offer flexible working shifts at Fred Perry HQ. Our core shift hours are from 10am – 4.30pm and so employees can choose to start and finish early, or start and finish late. (i.e. work 8:00am-4:30pm, or 10:00am-6:30pm etc). We also have 30-minute early finish on Fridays.

As we continue to work in a more flexible way, the Head Office acts a brand hub, where we can all connect and collaborate with one another. This role is a mix of office based (London) and remote working. We will expect the employee to come into the office regularly for face-to-face meetings and to work alongside their team on collaborative projects.

BENEFITS:

We are proud to offer a wide range of benefits to all our staff, and continue to reassess what our community needs from us to thrive. We don’t want to be a good company to work for, we want to be a great one. Here are some things we currently offer:

• Annual performance-related bonus
• Competitive salary, reviewed every year
• Generous staff discount and regular sample sales
• Generous pension scheme with 8.5% company contribution
• Option to buy an extra 5 days holiday annually
• Enhanced maternity and paternity packages
• Life insurance
• Private healthcare
• Cycle to work scheme
• Early finish Fridays
• Season ticket loan
• 25 days annual leave plus Bank Holidays
• Annual Birthday vouchers
• Regular opportunities to attend gigs / events

We actively welcome applications from people of all different backgrounds. Your CV will be submitted to hiring managers with all personal details hidden to ensure anonymity.

Job tags

Salary