Front of House / Operations Assistant
Location
East London | United Kingdom
Job description
JW Anderson is looking for a full-time Front of House / Operations Assistant to join the team in east London.
Responsibilities
Front of House:
- Full management of our Head Office reception
- Act as the first point of contact for all enquiries, both externally and internally
- Ensure administration facilities are presentable and meeting rooms/hospitality scheduled
- Distribute incoming mail and deliveries
- Organising couriers and tracking parcels (DHL, UPS, FedEx, local same-day).
- Mailbox management of FOH email accounts
- Completing the office daily, weekly and monthly checks to ensure the high standard of the office is maintained
- Work closely with and support the FOH Intern
- Responding to ad-hoc queries from staff members promptly
Operations:
- Support the Operations Director and the Operations Coordinator with all necessary tasks
- Stationary and office supplies inventory management
- Supporting logistics for senior team members and consultants
- Ensure all office facilities are maintained and upkeep office maintenance calendar
- Support in compliance of Health & Safety regulations
- Liaison for all external contractors connected with the building Coordinate show period facilities (working closely with the Studio Coordinator), e.g. catering and facilities
- Process and administration of Office Budget and related invoices
- Support for Expense tracking for the Office team and Operations Director
- Supporting HR and OPS with team members onboarding/offboarding
- Assisting, where necessary, other departments with ad-hoc tasks and work cross-functionally with PA to Creative Director and EA to CEO
Skills / Experience
Required:
- London-based or able to commute to east London five days per week
- Administrative experience within a creative industry
- Experienced using a Mac and PC
- Proficient with MS Office
- Excellent communication skills
- Able to multitask and work cross-functionally with all departments.
- Forward-thinking
- Positive attitude when problem-solving and troubleshooting
- Well presented as you will be the face of our company
Beneficial:
Application
Please apply with a CV and cover letter via the application form.
Job tags
Salary
