Location
City of London, Greater London | United Kingdom
Job description
The role of Facilities Manager is to manage a single site and to support the Director of Finance on delivering excellent service to the wider organisation and partners in line with the organisation core values. Responsible for the security, maintenance and service of work facilities to ensure that they meet our operational needs, compliance with regulatory standards and act as first point of contact for all facilities matters. Over the duration of the contract period the individual will lead and support the senior leadership team on:
- Creating a five-year building strategy for the maintenance of the buildings and the support the development of the charity's operational use of the premises;
- Operational management of the buildings including health and safety and sourcing contractors at the best value for money;
- Improve the environmental sustainability of the charity's buildings and facilities;
- To provide day to day support in ensuring a safe and fit for purpose environment that contribute to the wellbeing of clients and employees.
The ideal candidate must:
- possess excellent communication skills with the ability to collaborate, understand and incorporate others' perspectives in the execution of their duties;
- Understanding of building and construction industry resources, financial astuteness -budgeting, data analysis and getting the best value for money;
- General proficiency in technology systems supporting organisations infrastructure along with excellent organisational skills and problem-solving ability along with continuous professional development to ensure an effective and efficient facilities management strategy;
- Be able to take a full ownership of facilities function, possess ability to fully operate on their own initiative and with minimal, long arm supervision support;
- Has an understanding of Health and Safety in a residential and commercial premises;
- Has a recognised Health and Safety certificate (NEBOSH);
- Has an understanding of compliance requirements and certification in both a residential and commercial environment.
- Ensure Providence Row as a Landlord meets all legal compliance regulations (i.e. H&S, Fire, Legionella, Electrical, etc);
- Undertake projects for capital expenditure to complement the charity's longer - term plans for the Wentworth Street site, including liaison with other tenants, to ensure the Dellow building is fit for purpose and meets lease requirements;
- Create and manage long term (5 -10 years) cyclical buildings maintenance plan for the site;
- In support of the cyclical maintenance; implement a building, equipment and furniture and fixture register to aid maintenance and replacement including compliance with health and safety regulation;
- Oversee onsite contractors for major refurbishment or other major works to ensure timely completion within budgeted resources;
- Support the Director of Finance by providing regular updates about progress on buildings management and major capital expenditure;
- Work with the Director of Services and Heads to ensure that service delivery areas are fit for purpose and comply with health and safety and enabling environment standards;
- Ensure that all pre planned maintenance is booked in and all remedial works is carried out within the recommended timescales;
- Draft contracts to go out to tender and be part of the tender and award process.
- Ensure the charity's health and safety, fire and all other facility related policies are regularly reviewed, updated and is implemented across the charity;
- Create and manage reactive schedule of works;
- Create and manage planned preventative maintenance schedule of works;
- Create and manage a schedule of planned and ongoing works and provide regular (weekly/daily) update to all key stakeholders within the organisation. Keeping the regular communication and updates is crucial aspect to this role;
- Monitor maintenance visits by contractors to ensure compliance with contractual arrangements. This include contractor's checking in and out of the premises, together with checking, agreeing and signing off all works performed;
- Use best business practices to manage and reduce operation costs;
- Create a budget for various services needs and expenses;
- Implement SLA in keeping with the budget and best practice for all facility contracts;
- Support the Director of Finance in introducing a frame-work for supplier selection based on costs and other factors before choosing the best options for the organisation;
- Produce, monitor and regularly review a supplier selection/best value policy for all property and facilities contracts to ensure value for money;
- Manage the maintenance of the building by performing repairs or contracting maintenance services as needed and monitoring generic email-box for repairs issues;
- Track building upkeep as well as anticipated long and short-term improvements and maintenance;
- Interview and hire certain facility contractors and oversee the work of the self- employed handy man;
- Handle certain administrative tasks, such as preparing reports on overall facility spending along with major works as part of general financial internal controls;
- Ensure the security of the building by researching and implementing various security measures, such as surveillance cameras or security staff members;
- First to respond to emergency situations or other urgent issues involving the facilities.
Morgan Hunt is a multi-award-winning recruitment business for interim, contract and temporary recruitment and acts as an Employment Agency in relation to permanent vacancies. Morgan Hunt is an equal opportunities employer. Job suitability is assessed on merit in accordance with the individual's skills, qualifications and abilities to perform the relevant duties required in a particular role.
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Job tags
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