Project Management Coordinator

Location

Wroxham, Norfolk | United Kingdom

Job description

Purpose of Role

The role supports the Project Management Team across the build process of our sailing yachts ranging from 50-100 ft long. While strengthening the Project Management team with a first-class experience for owners throughout the build of their yacht, they will also sustain the day-to-day tasks within the department.

Key Job Responsibilities

Project Management

· Attend daily and weekly yacht build meetings with a Project Manager and the Production team where they will lead Project Reviews.

· Run the Project Management tool (build plan) at weekly meetings and in conjunction with the Project Manager and Production Team Leaders. This will include keeping the build plan up to date.

Suppliers and Costing

· Support with contractors and suppliers confidently in a number of different areas such as masts and rigging, sails, canvas work, upholstery and tenders, as guided by the Project Managers.

· Place purchase requisitions as per requirements or guided by the Project Manager

· Assist Costings Coordinators in quoting for options and ensuring accuracy of hours allowed for options tasks.

Client Meetings and Liaison

· Partner with the Project Managers and Office Support Administrator to fully prepare for client meetings, this covers room bookings, catering and required project documentation/information.

· Act as front of house for client visits, ensuring clients are welcomed, and their needs are catered for.

· Attend client and production meetings with Project Managers and capture key content and actions from the meeting to ensure productive output of the sessions.

· Lead Production Reviews and ensure follow-up actions are implemented.

· Assist Project Managers with handover of yacht to client as required.

Client and Project Management Documentation

· Keep electronic and paper documentation for Client and Project Management up to date.

· Facilitate the completion of handover paperwork for yacht registration, radio licensing, tonnage surveys.

· Assist with creation of Owner Manuals

· Assist Costings Co-ordinator with producing costings, Option BOMs and Task Lines

· Recording options and assisting in preparation of options catalogue to clients

· Updating Task Trackers and working with Team Leaders to ensure accurate reporting of work achieved.

· Submit Drawing Change Requests and Change Notes when appropriate to ensure continuous improvement.

Requirements

Knowledge, Skills, Experience and Qualifications required to perform the role

Knowledge

· A good understanding of yacht production processes

· Understand marine systems used on board modern yachts.

· Knowledge of the marine industry with experience of yacht production and / or refit

Skills

· Excellent written and verbal communication skills

· Competent user of Microsoft Office software

· Ability to liaise and converse with high -net-worth individuals.

· Ability to communicate confidently and professionally with clients, employees, contractors and extended team.

Experience

· Project administration and coordination experience

· Sailing experience, ideally including modern sailing yachts of 15m+(desirable)

Qualifications

· Higher education in a relevant field (desirable)

· Relevant sailing qualifications (desirable)

Personal Characteristics

· A passion for excellence in service and quality

· Self-motivated with the ability to manage own time and workload efficiently

· Ability to work under pressure and to deadlines

· Highly organised, with excellent attention to detail

· Personable and connects quickly with people

Other Requirements

· Occasional travel to support the end-to-end project management process

Job tags

Salary