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Location

Reading, Berkshire | United Kingdom

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Job description

Job Title: Administrator
Reports To: Personal Assistant
Team: Technology
Location: Dublin or Reading
Job-Type: Full Time, Fixed Term

Purpose of the Role:

To provide confidential, professional and proactive administration support to Directors. The administrator is an integral role within the business area and be accountable for an array of administrative tasks.

Duties & Responsibilities:
• Providing proactive administration support to Directors within relevant business area.
• Efficient diary management to ensure a controlled and manageable schedule of meetings.
• Organising internal and external meetings ensuring preparation and circulation of relevant documents in advance.
• Producing accurate and well-presented documents, reports and presentations as well as meeting materials such as agendas, minutes/actions, etc.
• Processing confidential & sensitive information with judgement and tact.
• Overseeing and booking complex travel arrangements and accommodation requirements for Directors as required. Collating necessary travel documentation.
• Coordinating logistics for meetings or events such as booking venues, arranging catering services, etc.
• Point of contact for internal and external queries, responding to queries and relaying information as appropriate on behalf of the Directors.
• Preparing and collating information for meetings to include agendas, presentations, reports, spread sheets, minutes and ensuring effective distribution and follow up of key actions from the meetings.
• Manage and maintain electronic filing system.
• Processing expenses using the Concur system in line with company policies.
• Conducting research on various topics as requested by Directors to provide necessary information for decision-making processes or projects.
• Assisting in managing budgets by tracking expenses related to travel arrangements or office supplies procurement etc.
• General administrative duties.
• Provide coverage for Personal Assistant within business area, where required.
• Ad hoc projects/tasks as required.

Skills & Experience:
Essential: -
• Be an experienced Administrator with 2-3 years’ experience - ideally in a large, fast paced organisation or a smaller organisation where you were the “go to person” in a busy office environment.
• Trustworthy with a Proven ability to handle confidential information with discretion.
• Proficient in Microsoft Office Suite.
• A genuine passion or interest in the retail industry a distinct advantage.
• Attention to detail and accuracy are essential.
• Excellent written and spoken communication skills.
• Strong interpersonal skills.

Personal Attributes

• Communicates with conviction, using knowledge effectively to influence and gain support.
• Motivated, energetic and proactive with a positive “can do” attitude.
• Initiates and builds open and honest relationships and enables others to work effectively together both in and outside the team.
• Delegates to the right people with the right skills, setting clear expectations and providing timely feedback.
• Customer focused outlook with a proactive approach to improving customer experience, encouraging others to deal with internal customers’ needs and feedback promptly.
• Explores and considers others’ opinions and views and has the ability to respond constructively to challenging views.
• Excellent attention to detail with the ability to make links between different pieces of information and helps others to interpret and understand it.
• Evaluates different options and alternatives before making decisions.
• Views setbacks as opportunities for growth and learning and quickly adapts approaches.
• Effectively prioritises, staying on top of multiple tasks, delegating where possible considering resources, managing to time whilst flagging risks.
• Proven ability in managing sensitive matters whilst ensuring all Primark information remains confidential to the business.
• Operates with a high level of integrity, diplomacy, tact and professionalism.
• Ability to build relationships with peers across the function and wider business.
• Demonstrates the Primark values and behaviours in all interactions. #J-18808-Ljbffr

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Job tags

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Salary