Personal Assistant /Admin
Location
Truro, Cornwall | United Kingdom
Job description
What's involved with this role:
Temporary Personal Assistant /Admin
Job Ref: Cornwall 5245485
Pay Rate: £10.90 per hour PAYE
Hours per week: 37 Monday – Friday, normal working hours
Role Length: This opening assignment is for 1-2 months
City: Truro, Cornwall
Enhanced DBS disclosure required for this role
The purpose of the role is to provide comprehensive secretarial and administrative support and ensure efficient running of the directorate office.
Key Responsibilities:
Develop and promote the role and profile of Business Support & Administration, in the context of corporate priorities, to staff and all internal and external stakeholders.
Do organise and schedule informal and formal meetings on behalf of the management supported, ensure they are supported to the level as required by the agreed service level agreement.
Schedule and arrange travel as required, including accommodation where needed.
Process correspondence and ensure that matters are dealt with effectively, efficiently and are within relevant timescales and deadlines.
Administration and support to any Boards / Groups as required including notes/minuting, preparation, papers collation and distribution, organisation etc.).
Support to events management.
Contribute to Service Training and Development Plans for the team.
Work as part of a multi-skilled Customer & Business Operations (CBO) Service to deliver a range of significant council processes efficiently and effectively, providing a fast, high quality and continuously improving service for customers.
Contribute to a Team Charter for the team through engagement and active participation of the team and across the Service.
Maintain confidentiality and diplomacy in dealing with sensitive issues and to be aware of the importance (and implications) of handling such matters discreetly.
Contribute towards, promote and motivate excellent working relationships within the Executive Support Service and the various departments it interacts with whether that is working remotely or face to face in a Council office.
Build and maintain good relationships with internal and external partners, promoting the organisation’s reputation as helpful and approachable.
Manage the filing and storage of all electronic and paper files for the Chief Executive, in line with best data management practice, to ensure efficient and effective record keeping.
NB: Please feel free to apply to us direct via
[email protected] by quoting the job reference and job title exactly.
To help speed up the process of uploading your CV to the client we would suggest that you send us your CV in Word format (or equivalent) if possible, rather than as a PDF.
If you are successful in securing this role, please note that for the entire duration of this contract, regardless of extension you will be working this role at the PAYE rate that has been advertised. For absolute clarity, we only work on a PAYE basis, rather than entertaining umbrella pay terms, we do not offer Ltd/umbrella or outside IR35 rates. If you wish to understand PAYE vs Umbrella more, please let us know and we can send you some additional information for clarity.
Please quote the Job Title & Vacancy Reference No. in your application, or we will be unable to match your CV to the role being applied for.
Other “Essential Requirements” – Please check to ensure that your CV addresses the following items:
Qualifications:
A Level” education standard or equivalent knowledge and experience with a clear understanding of the areas of work related to this post, including GCSE English and Math.
Skills & Experience:
Minimum of 12 months recent experience in a similar role, or context and ideally within a public sector organisation.
Strong understanding of diary management, ability to prioritise requests, solve problems with creative thinking and good negotiations skills, maintain security and confidentiality.
Excellent organisational skills and ability to prioritise demanding work schedule.
Knowledge and skills to undertake sole responsibility for the booking and evaluation of travel and accommodation for senior officers/members, considering budget requirements and best value, providing detailed itineraries.
Sufficient knowledge and skills to format, organise and present slides complete with speaker notes using a range of techniques for combining information, formatting and editing; combined with an ability to check content, structure and style of presentation material.
Sufficient knowledge and skills to take responsibility for managing emails, mailboxes and contact lists, ensuring all correspondence is processed and responded to appropriately, highlighting critical issues, and ensuring efficient filing and housekeeping.
Excellent interpersonal skills, ability to deal confidently with all levels of the organisation and members of the community.
Knowledge and skills to take sole responsibility for the organisation of meetings and event management including the identification and evaluation of venues and co-ordination of booking arrangements, invitations, equipment, preparation of agendas, minute taking, etc.
Strong IT skills including Microsoft packages or equivalent (e.g. G Suite).
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Job Ref: Cornwall 5245485
Anticipated Length of Assignment: Unless otherwise stated (we do carry the occasional permanent vacancy) all of our roles are technically temporary, though opening assignments can be and often are, extended by clients on a longer term basis and can sometimes become permanent.
Please do try to resist contacting us with requests for progress updates.
We really do read every CV sent to us. All applications will be acknowledged by a human, not a robot, provided the job remains live and provided your CV meets the “Essential Requirements” listed.
Please note that we do our level best to take down ads as soon as roles have been filled. We are not in the business of harvesting CVs.
Important: We will interpret your application as being permission to submit your CV to this role (with the right to represent you) unless you advise us to the contrary.
Job tags
Salary
£10.9 per hour
