Answer the phone, take and distribute messages/mail and redirect calls in a clear, courteous, helpful and professional manner
Execute the visitor experience – greeting, connecting visitors with staff in a timely fashion
Keep all meeting rooms & kitchenettes maintained, stocked and serviced
Manage the post room– ensuring all goods in/out are processed as necessary and kept tidy
Office & store supplies management – order stationery, beverages, business cards
Ensure that the plants are maintained according to the department rotas
Assisting with raising POs
Printing/binding/laminating of documents
Administrative support
Perform the supervision of the Concierge Department in the absence of the Concierge ensuring a consistent delivery of high levels of service – e.g. cover of lunch, holidays & sickness
Competencies:
Smart appearance, polite and approachable at all times
Strong organisational skills
Demonstrating dynamism
Strong attention to detail
Positive attitude
Professionalism
Sense of awareness
Strong work ethic
Go above and beyond
Email management/monitoring inboxes & replying to enquiries
Ad-hoc duties
Excellent telephone manner
Basic French is beneficial but not essential
Shift patterns:
5 days per week from Monday to Friday
Shift 1: 8.30am to 5.00pm
Shift 2: 9.00am to 5.30pm (must be flexible across both shift patterns)
