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Location

Headington, Oxfordshire | United Kingdom

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Job description

Oxford University Hospital NHS Foundation Trust requires a highly motivated, reliable and flexible Estates & Facilities Administrator to work as a key member of the Travel and Transport Team. You will have a good working knowledge of finance systems, invoice validation and suitable experience of general administration functions within a challenging environment

EF15QP

The main duties and responsibilities:
• Provide and receive routine information that may require communicating to other departments or contractors. This information may be either routine or sensitive.
• Maintain weekly records on each manager spend against delegated budgets.
• Assist with ensuring that invoices are processed efficiently and accurately. To ensure accuracy of financial coding, and checking of invoices for numerical error, and ensuring special coding is used if applicable, and ensure that VAT is reclaimable/non reclaimable on all invoices.
• Maintain robust filing systems relating to the ordering and invoicing processing system that has an audit trail.
• Maintain robust filing systems for all contracted works ensuring auditable.
• Maintain robust filing systems relating to all statutory, mandatory and legislative works.
• Maintain databases of information as requested by Estates Managers. (e.g., asset register, service and inspection records).
• Process rechargeable paperwork, which involves financial coding on internal transfers and external invoices, and to ensure records are maintained. Ensure recharge payments are made as appropriate.
• Administer, organise and manage information that may at times be sensitive, personal or confidential.

Hours are 08.00am to 16.00pm Monday to Friday. 27 days annual leave plus public holidays.

Oxford University Hospitals NHS Foundation Trust is one of the largest NHS teaching trusts in the country. It provides a wide range of general and specialist clinical services and is a base for medical education, training and research.

The Trust comprises four hospitals - the John Radcliffe Hospital, Churchill Hospital and Nuffield Orthopaedic Centre in Headington and the Horton General Hospital in Banbury.

Our values, standards and behaviours define the quality of clinical care we offer and the professional relationships we make with our patients, colleagues and the wider community. We call this Delivering Compassionate Excellence and its focus is on our values of compassion, respect, learning, delivery, improvement and excellence. These values put patients at the heart of what we do and underpin the quality healthcare we would like for ourselves or a member of our family. Watch how we set out to deliver compassionate excellence via the OUH YouTube channel.

Please see attached Job description and person specification for full details of role and responsibilities.

This role is full time – 37.5 hours per week.

You will be given all the support you need to steer the department to be an always improving team that is delivering, performing and operating a safe and compliant estate and environment.

In return for your hard work & commitment we will offer you:
• A competitive salary of £25,147 - £27,596 pa pro rata;
• Access to an industry leading pension scheme where your employer pays in 20.3%!
• A raft of local and national discounts across travel, shopping, insurance, holidays and many more
• An environment that challenges you but supports your efforts and development

If this sounds like a role you could strive in, apply today!

This advert closes on Monday 18 Mar 2024

Proud member of the Disability Confident employer scheme

Disability Confident

About Disability Confident

A Disability Confident employer will generally offer an interview to any applicant that declares they have a disability and meets the minimum criteria for the job as defined by the employer. It is important to note that in certain recruitment situations such as high-volume, seasonal and high-peak times, the employer may wish to limit the overall numbers of interviews offered to both disabled people and non-disabled people. For more details please go to Disability Confident .

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Job tags

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Salary

£25.15k - £27.6k per annum