Executive Assistant

Location

Cobham, Surrey | United Kingdom

Job description

Our client is looking for an Executive Assistant to join their highly successful & rapidly growing small business.

We are seeking a highly organised and empathetic Executive Assistant/Personal Assistant to provide exceptional support to the CEO who is a creative visionary and extremely driven. This role would suit someone with previous experience within a small business offering 1-2-1 support to a Director.

This role is crucial in enabling their CEO to focus on their strategic leadership responsibilities by taking care of administrative and logistical day-to-day tasks. Ultimately, the goal is to help the CEO operate at their highest level of effectiveness and to drive the business to the next phase of success.

The successful candidate will play a critical role in ensuring that the CEO’s time is optimised, their needs are met, and their work environment is conducive to their success. This role requires strong organisational skills, adaptability and exceptional communication skills.

This position is full-time, based in the office 5 days a week.

Company Benefits:

• 25 days holiday plus bank holidays
• Car allowance
• Day off on Birthday
• Company EAP scheme

Key Responsibilities:

• Managing the CEO’s calendar, scheduling meetings, appointments, and ensuring that the CEO’s time is used effectively
• Managing incoming communication and prioritising messages, emails, and phone calls
• Keeping track of tasks and projects, ensuring that important deadlines are met.
• Coordinating travel plans, including flights, accommodations, and transportation
• Assisting in preparing reports, presentations, and documentation. Maintaining confidential information and records
• Attending meetings with the CEO, taking minutes, and follow up on action items.
• Proactively identifying and resolving issues or challenges that may arise, both personally and professionally
• Supporting the CEO’s professional growth by identifying relevant learning opportunities and resources.
• Supporting the Internal Operations Manager.

Experience and Skills Requirements:

• Minimum 2 years’ experience in a similar role within a small business
• Exceptional organisational and time management skills
• Effective communication and interpersonal abilities
• Discretion and confidentiality
• Adaptability and critical thinking skills
• Proficiency in Microsoft Office software and tools
• Attention to detail and the ability to multitask effectively.

This role is office based and requires a car driver.

Job Ref: VR/06353

If you have not been contacted within 5 working days, then unfortunately on this occasion your CV has not been shortlisted.

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Job tags

Salary

£35k - £45k per annum