Sixth Form Senior Administrator
Location
West Bridgford, Nottinghamshire | United Kingdom
Job description
- Coordinate all student admissions into The Nottingham Emmanuel School Sixth Form in line with the Sixth Form’s entry criteria. -
- Administrative preparation for the open evenings and events
- Act as the initial contact advising, promoting and supporting prospective applicants
- Arrange visits, tours and meetings
- Support the student admissions process by requesting references, undertaking an initial screening exercise of applications and arranging invitations to admissions interviews.
- Provide an effective administrative service to support the induction and enrolment of new students, including all personal, registration, academic information, course memberships and nomination of prefects and officials each year.
- Dealing with any enquiries in relation to student admissions
- Assist in the transition and induction processes in close liaison with the Head of Sixth Form.
- Assist with induction meetings and induction days including the preparation, monitoring, communication and collation of all information relating transition and induction.
Bursary and Census
- Support the Academy Manager to compile, maintain and ensure the accuracy of statistical information as required by the DfE in the Post 16 census.
- Support the Head of Sixth Form and Academy Manager to keep abreast of changes to the funding formula to ensure that funding is maximised for the Academy.
- Managing the 16-19 Bursary Fund budget and to continually develop and maintain a system of assessing, recording, and making payments and other associated payments to eligible students regarding the Academy’s 16-19 Bursary, ensuring accountability for audit purposes. Offer support and advice to students and parents/carers in relation to these schemes.
- Responsibility for ensuring accurate monitoring of budgetary expenditure throughout the year to assist in bidding for budget allocations.
- Ensuring that for each Academy Census, we are up to capacity to maximise funding.
- To support with Option blocks, enrolment planning, and curriculum changes in the timetabling software.
Marketing and Communications
- Lead on website design and content updates, including providing comments for improvement where applicable.
- Responsible for the collation and design of internal and external communications
- Responsible for liaison with external suppliers of printed and electronic marketing materials.
- Responsibility of the Sixth Form’s social media platforms, ensuring items are promoted accordingly using own initiative.
- Maintain accurate records of student attendance, monitoring absences through G4S and responding to attendance issues according to Sixth Form policies and procedures.
- Undertake first day absence calls/texts and log information effectively.
- Be responsible, daily, for regular communication with relevant members of the Sixth Form team and other teaching staff regarding attendance issues, absence statistics and individual patterns of attendance.
- Communicate with parents / carers, both by telephone, email and in formal letters, regarding matters of student attendance. Ensuring that records are routinely kept up-to-date and concerns shared with relevant members of the Sixth Form team.
- Be responsible for enquiries relating to attendance and punctuality by students, parents/carers and staff.
- Reporting late students, recording and reporting students who require permission to leave during the day.
- Review, on a regular basis, the systems in operation to record and monitor attendance, in order to make recommendations to further improve existing systems and overall levels of attendance.
- Develop specialist knowledge of attendance and punctuality issues and best practice and provide advice and guidance to the Head of Sixth Form & SLT on matters relating to attendance and punctuality.
Pastoral Admin
- Supporting the Head of Sixth Form and Year Leader with any administration tasks required. This will include minute taking, managing calendars, organising meetings or preparing letters.
- Be proficient and responsible for using the Academy behaviour monitoring software (Go4Schools) and providing meaningful and accurate reports on student behaviour on a daily, weekly, termly and annual basis to support with the rewards and sanctions for the Sixth Form.
- Supporting the Academy with events such as Parents Evening, Open Evenings and Celebration of Success. Ensuring the event is advertised appropriately, chasing responses (including a log for Parental Engagement), catering is provided and rooms are booked. You will also be required to attend on the Evenings to ensure the event runs smoothly.
- Engage with parents/carers to increase use of Go4Schools and WEDUC.
General Administration
- Work cooperatively as part of the Academy administrative team, covering absence, vacancies and supporting colleagues at times of heavy workload.
- Provide a comprehensive reception service including; greeting visitors to the Academy and ensuring relevant safeguarding checks are made; welcoming parents and students’ queries and dealing with general enquiries face to face, by telephone or email; taking messages or referring matters to the appropriate person.
- Monitor and respond to queries and tasks in the Sixth Form email inbox.
- Enter and retrieve data relating to students onto the SIMS.net database and other software packages as directed. Produce statistical reports from SIMS.net and other database packages.
- Provide general administrative support and be proficient in using Microsoft packages.
A full list of the specific responsibilities can be found in the attached job pack.
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