PA / HR Administrator

Location

Glasgow | United Kingdom

Job description

We are delighted to be working in partnership with a long standing client located in Glasgow City Centre who are looking to recruit a PA / HR Administrator to join them on a full time basis for a period of 12mths, with a view to going permanent.

This is a brilliant opportunity for an experienced PA/Legal Secretary who is comfortable supporting the HR department with all administrative tasks.

Your key responsibilities will include:

PA Tasks

• Support the Managing Partner with a variety of PA tasks including managing email inbox
• Responding to emails
• Diary management
• Booking meeting rooms
• Arranging travel when required 

HR Administrative Tasks

• Support with all generalist HR administration tasks
• Monthly pension administration
• Support with graduate recruitment and summer placement processes
• Tracking application forms and scheduling interviews
• Attending recruitment fairs
• Assist with any HR projects
• Produce HR reporting to the wider business
• Support the payroll department with any changes
• Managing all recruitment activities
• Liaising with agencies, drafting job descriptions and adverts
• Participate in shortlisting candidates
• Filing and tracking applications
• Organising interviews
• Coordinating and developing induction schedules
• Running inductions for new starters to the business
• Update the company website with vacancies
• Updating and managing the HR system
• Processing of invoices
• Supporting with all Training activities
• Liaise closely with training providers
• Book training courses, rooms and ordering of refreshments
• Coordinate and circulate training materials
• Circulate course feedback
• Arranging payment of invoices
• Update CPD trackers and HR systems
• Circulating training emails

To be considered for this opportunity, our client does require the following experience /background:

• Previous experience as a PA or Legal Secretary who is comfortable supporting HR department
• Background working within the legal sector or a professional services organisation
• Extremely professional and presentable at all times
• Excellent communication and interpersonal skills
• Highly organised
• Ability to think on your feet and use initiative
• Proactive and ensure tasks are completed before being asked
• Strong work ethic with high standards at all times
• Ability to work under pressure and juggle a variety of tasks
• Strong IT Skills and ability to use different systems including MS Office, Intranet
• Ability to work independently
• Willingness to be flexible and proactive

Reward

• Salary £28,000k per annum
• Generous holiday allowance
• Excellent training and a clear career path
• Pension
• Life Assurance
• Various incentives and rewards

Next Steps

For further information, please apply by emailing your CV to Utopian Recruitment ASAP. Our client is looking to interview and recruit these positions as soon as possible.

To keep up to date with current opportunities be sure to follow the Utopian Professional Recruitmentpage on LinkedIn, Instagram & Facebook

Whilst Utopian Professional Recruitment strives to get in touch with all our applicants, it isn’t always possible. If you have not heard back from us within 5 working days after sending us your CV unfortunately you have not been shortlisted for this position.

Equal Opportunities

Utopian Professional Recruitment is committed to equal opportunities regardless of gender, race, disability, sexual orientation, religion or belief and age.

Job tags

Salary

£28k per annum