Receptionist / Executive Admin Co-ordinator

Location

Windsor, Berkshire | United Kingdom

Job description

Job Title: Receptionist/Executive Admin Coordinator

Reporting to: Group Head of Executive Support

Location: Windsor

At Salutem, we believe everyone should have the opportunity to live a healthy, active and fulfilling life, regardless of their background or disability. The aim of our services is to provide a safe and stimulating environment for adults and young people. One of the core functions that enables us is achieve this is our Estates and Fleet team who ensure we have the very best locations for the individuals we support and the right means of transport to enable them to lead fulfilling and meaningful lives.

Job scope:

The Receptionist/Executive Admin Coordinator will be responsible for supporting the Group Head of Executive support/Group Property Executive with the administration of all property and general admin tasks

Job Responsibilities:

• Supporting the Office Manager with general office management such as (but not exhaustive)
• Booking meeting rooms and logging information for the Windsor Support Centre
• Ordering, collecting and delivering corporate lunches to the meeting rooms as required in Windsor
• Scheduling car parking Rota for the Windsor Support Centre
• Opening post and disseminating to the relevant recipient.
• Ordering stationery and general supplies for the Windsor Support Centre
• Answering calls to the Windsor Support Centre
• Covering the reception desk in Windsor.
• Meeting and greeting visitors to the Windsor Support Centre, ensuing they are signed in, and any relevant checks are completed.
• Assist with event organising for Summer and Christmas events and the National Managers’ Conference as required
• Collating large mail merge information and ensuring delivered appropriately
• Binding board packs
• Assisting EA with scanning, photocopying, signature requests from Directors
• Answering and distributing the enquiries inboxes.
• Supporting with completion of manager statements
• Completion of Exit Interviews and completion of tracker, ensuring any issues are highlighted to the relevant Regional Director/Divisional Director
• Supporting some of the Operational Teams with note taking etc. as required.
• Supporting on Property related tasks as required.

This job description should not be seen as all encompassing, and the post holder will be expected to undertake any other responsibilities appropriate to the post as identified by the company.

Key relationships

• Group Head of Executive Support

Person Specification

Our Core Values

• We are Supportive by promoting opportunities for everyone so they can reach their full potential
• We are very Ambitious to provide the best possible outcomes for the people who use our services
• We are Loyal because we put the people that we support and our staff at the centre of everything we do and we deliver on our promises. We also are committed to ensuring that our services are meeting the needs of all stakeholders
• We are Unique because we are ambitious and innovative about the diversity of the services that we provide without compromising quality
• We are Transparent by being open, honest and fostering a culture of mutual respect. We promote a culture where we learn by our experiences and we are committed to doing things better and setting the highest standards in what we do
• We are Engaging because we work in partnership with the people that we support, our staff and all our stakeholders
• We encourage everyone to experience a Meaningful life by being aspirational and by offering opportunities

Job tags

Salary

£24k - £28k per annum