Location
York, North Yorkshire | United Kingdom
Job description
Are you an experienced Freelance Site Administrator looking to join a leading Tier 1 Main Contractor?
As Site Administrator you will providing clerical support to the project team be responsible for all administration and reception duties.
Key Responsibilities
Receptions duties, including:
- Answer all calls eddiciently and courteously. Take accurate messages and pass these on as quickly as possible.
- Greet all guests in a friendly, professional and courteous way, ensure signing in procedures are adhered to.
- Maintain the reception/visitors area ensuring that it is tidy at all times, monitor parking/advise if vehicles need to be moved.
- Monitor the security i.e. alarms, keys and access to the building.
- Deal with the incoming and outgoing post, and ensure it distributed correctly, quickly and in accordance with QA procedures.
- Be an ambassador for the company at all times i.e. smart appearance, image, and confidentiality.
- Meeting room management and meeting hospitality.
- Handle deliveries and keep organised delivery notes.
- Managing an updated contact list for the site.
- To administer the operation of a sign in process for fire safety purposes.
Administration duties, including:
- Responsible for site office set up and ongoing forms: filing system, spreadsheets, sign in sheet, project-specific forms, etc.
- Instigate systems for smooth running of the site administration.
- Preparation and distribution of high quality documents, e.e. presentations, submissions, reports, site signage, minutes, etc.
- Keep accurate and up to date records of telephone lists, holidays, sickness, HSEQs documents.
- Maintain QA procedures.
- Responsibile for the upkeep of the filing system.
- Keep noticeboards up to date: safety/marketing/company annoucements.
- Keep stock of and order cleaning supplies, stationery and copier suppliers
- Keep stock of , issue to site team, and order PPE.
- Collate, prepare and follow up for information on monthly/weekly progress reports, with tight deadlines.
- Processing induction forms, RAMS, permits to work and toolbox talk documentation.
- Monitor expired CSCS cards, etc and report to Site Manager.
- Collating daily labour returns.
- Flexibility in handling other administrative needs of the project team.
- Assist with chasing subcontractors for close out of snagging items.
- Assist with O&M collation and archiving.
- Uploading documents to VFP.
- Possible cover for document controller.
Experience & Skills
- Diligent and reliable
- Pride in work
- Interest in wider project and industry
- Able to communicate with all levels of stakeholders
- Helpful and flexible
- Uses own imitative
- Able to prioritise tasks effectively
- time management
- Able to work under pressure
Underpinning Training & CPD
Required
- Proficient in all Microsoft Office programs
Desirable
- Proficient in using the Document management system Viewpoint for Project (VFP).
How To Apply?:
Please apply directly to this advert or for more information please call the Sheffield F&R office (North) on 0114 213 0900 (option 3) and ask for Alex.
Job tags
Salary
£15 per hour
