Location
Aberdeen | United Kingdom
Job description
Subcontracts Specialist
Our client is looking for a Subcontracts Specialist on a Fixed-term Contract basis, located in Aberdeen.
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FULL DESCRIPTION
Our client is looking for a Subcontracts Specialist on a Fixed-term Contract basis, located in Aberdeen.
ROLE
- Reporting to the Subcontracts Team Lead, the Subcontracts Specialist will manage all sub-contract activities related to on and offshore operations and maintenance subcontracts.
- The Subcontract Specialist will work on their own initiative dealing directly with the Clients and all key business stakeholders, to strategize, tender negotiate, execute and manage the required subcontracts in line with best practice.
- The Subcontract Specialist will be required to work with the technical and functional engineers, and key stakeholders to develop subcontract templates based on the subcontract conditions of contract for use on O&M assets.
- The Subcontract Specialist will also provide support to the procurement teams in all contractual issues raised through the normal supply chain activities.
RESPONSIBILITIES
- Development of subcontracts strategy papers.
- Support asset transitions, including strategy development and negotiation of back-to-back subcontracts in the transition timeframe.
- Develop the subcontracts asset plan, ensuring that is it delivered, and any tendering activity as required.
- Prepare, draft, issue and manage Invitation to Tender (ITT) packages, including management of the clarification process, expediting responses, preparing formal commercial evaluation of bids and recommendation to award.
- Prepare, issue & negotiate approved contracts and contract amendments to selected subcontractors.
- Maintain and log all contract change authorisations and amendments.
- Where appropriate, liaise with Client and Asset Solutions stakeholders in UK for legal, tax insurance and compliance to obtain their input into subcontracts.
- Negotiate contract terms with suppliers in line with Best Practice and prepare justification for any significant exceptions for senior management approval.
- Ensure any agreed contractual position is approved in line with the Delegation of Authority Matrix.
- Where appropriate, ensure that the contract terms drafted to ensure full back-to-back coverage.
- Prepare & review contract approval paperwork (SSJ, RRC, BURRC and Tender Board paperwork) in support of ITT’s and awards.
- Gain a full understanding of company procedures and processes and follow these principles in all aspects of the role.
- Support operations managers, project Managers, technical authorities, and contract sponsors in presenting the subcontractors’ position to suppliers and advise on their sub contractual rights and obligations.
- Develop of standard ITT and contract templates for differing categories of activities.
- Lead and promote a performance culture, including focus on performance and value creation.
- Assist in the resolution of contractual claims and disputes.
- Contribute to the subcontractor management plan and be responsible for carrying out performance reviews in accordance with the plan.
- Support asset transitions and provide input in the SCM Transition Plan and constricting strategies.
- Support price negotiations with suppliers/bidders to achieve demonstrable price reductions, resolving claims and variations.
REQUIREMENTS
Knowledge and Qualifications:
- Legal Bachelor’s degree preferred.
- Knowledge and experience of onshore and offshore contract terms including but not limited to service agreements, rental agreements, purchase agreements, charter parties, confidentiality agreements.
- Experience in drafting contracts in differing commercial and contractual arrangements
Skills:
- Ability to work independently and have excellent communication and presentation skills
- Self-starter with the ability to work under own initiative and meet tight deadlines
- Prioritise work to ensure tight deadlines are met
- Proven negotiations skills
- Ability to influence stakeholders
Experience:
- Experience in a similar role with specific experience of on and offshore operations and maintenance subcontracts.
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