WELLCOME TRUST
Location
City of London, Greater London | United Kingdom
Job description
Salary: £31,329
Closing date: Sunday, 17 March 2024
Contract type: Permanent
The Wellcome Trust is a global charitable foundation. We improve health for everyone by funding science, leading policy and advocacy campaigns, and building partnerships.
We plan to spend £16bn over the next ten years, funding new discoveries in life, health, and wellbeing, and taking on three global health challenges: mental health, infectious disease and climate and health.
These challenges need the bold science we support, but they won't be solved by science alone.
We are looking for an Digital and Technology Administrator to join our team.
Where in Wellcome will I be working?
You will be You will be part of the Business Support team within the Digital and Technology (D&T) department reporting to Business Support Manager.
The team covers a variety of services that support the department including procurement of IT hardware and software, contracts management, supplier management, provision of mobile devices and Executive Assistant/Personal Assistant support for the senior leadership team in D&T.
What will I be doing?
You will be a vital part of Wellcome, responsible for a variety of tasks including the provision of mobiles, processing of invoices, raising of purchase orders and supporting supplier and contract reviews as well as undertaking general departmental administrative duties in order to support the efficient running of the wider D&T team.
As a Digital and Technology Administrator, you will:
Undertake all administrative procedures to support the Digital & Technology procurement process (in conjunction with procurement team), including organising supplier review meetings, raising of purchase orders, requesting new supplier accounts, invoicing, goods receipting.
Maintain online filing systems including assisting with the management and maintain the Digital & Technology Central Filing system.
Ensure that there are regular routine operational supplier review meetings and attend the meetings as secretaries.
Exercise cost control and seek approval for expenditure to ensure we work within the agreed operating budget.
Ensure the documentation of all supplier meetings, including action logging with action tracking to resolution.
Contribute to a diverse and inclusive culture across the organisation, collaborating across departments.
Is this job for me?
You will be a forward thinking, confident and organised individual who is able to take the initiative to support department as appropriate. You will be a detail oriented & process driven individual who has a strong interest in continuous improvement striving to streamline and automate where possible to make things simpler for all.
You will have the ability to be discrete, flexible, and efficient in all tasks. Multi-tasking, prioritising, and working to deadlines will be required. You will be a point of contact for the wider D&T department (and in some cases wider Wellcome) on various activities such as mobile provision, purchase order & invoice processing as well as contract & supplier support and the role will provide lots of variety with no two days being the same. You will gain exposure to the wide range of operations of the D&T department and will be a valuable sounding board for key decision makers as appropriate. You will be joining a supportive and collaborative team where your personal development will be encouraged in various ways with lots of opportunities to grow skills as required.
We are looking for someone who:
Has gained previous experience as an administrator
Has experience with raising purchase orders and processing invoices.
Has experience using SharePoint
Has gained previous experience working with senior management in an IT environment.
Is experienced in organising and servicing supplier meetings including pulling together agendas & action trackers.
Has good communication skills to ensure effective dialogue with the team and wider D&T colleagues as well as external provider.
For the recruitment of this role we are using Workday's anonymised application functionality.
To apply please upload your CV and complete our short application. Please ensure that when you are applying you complete all sections on the application form, we will not be able to accept any applications that are incomplete.
Interview dates : Tuesday 9 April 24
You can view the full job description on our website.
You can read more about the benefits we offer our employees on our website
Our Hybrid Way of Working
We understand that our colleagues have commitments and personal interests outside of work and we strive to build a flexible working environment, in which people can perform at their best. We are currently working 2 days per week (Tuesdays and Wednesdays) from our Euston Road offices (as part of our hybrid Ways of Working) with the remaining 3 days from home.
Diversity and Inclusion is at the heart of everything we do
Diversity and Inclusion is a priority at Wellcome . We are committed to cultivating a fair and inclusive environment, where everyone can be themselves and thrive. We are happy to discuss flexible working options for all roles. We work to ensure that our recruitment processes are as inclusive as possible to everyone. This includes making adjustments for people who have a disability or long-term condition. Please visit our website for more information on adjustments and accessibility, or contact us at .
Job tags
Salary
£31.33k per annum
