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Location

Witney, Oxfordshire | United Kingdom

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Job description

Winetraders UK Ltd is the leading specialist importer of high-quality estate wines from Italy, Spain, and Germany and was founded in 1997 by Michael Palij MW. Winetraders works globally but the majority of its business is in the UK where it supplies the prestige on-trade, regional wholesalers, Majestic and Waitrose.

If you are a detail-oriented and organized professional looking for a dynamic role in a collaborative environment, we invite you to apply for the position of Office Administrator. Join our team and contribute to the success of our growing company.

Critical Purpose of Role:
The Office Administrator plays a crucial role in maintaining the smooth operation of our office environment by handling essential clerical duties.

Main Responsibilities:
1. Customer Service Excellence:
• Answer the office telephone, addressing customer requirements with politeness and efficiency.
2. Order Processing:
• Accurately process orders and maintain timely communication with all stakeholders.
3. Logistics and Dispatch:
• Manage and dispatch sample deliveries with couriers, ensuring proof of delivery.
4. Invoice Verification:
• Check courier invoices against collection manifests, verifying prices for accuracy.
5. Office Maintenance:
• Ensure cleanliness of the office and stock area.
6. Safety Checks:
• Conduct weekly fire safety checks on equipment and monitor the first aid box.
7. Record Keeping:
• Record samples, complete office stock take, and share data with the Finance Manager at month-end.
8. Event Coordination:
• Assist in organizing internal and external tastings, including venue hire, travel, accommodation, stock, and attendance lists.
9. Producer Liaison:
• Liaise with producers to gather information for new product forms and input data onto relevant customer platforms.
10. Competition Entries:
• Assist in the process of handling competition entries.
11. Office Supplies Management:
• Check and maintain levels of samples, office stationary, and sundries.
12. Stock Count:
• Conduct a monthly stock count of Smeaton’s dry goods.
13. Warehouse Collaboration:
• Assist with bonded warehouse stock-take twice per annum and office stock-take monthly.

Qualifications:
• Previous experience in office administration is preferred.
• Strong organizational and multitasking skills.
• Excellent communication and interpersonal abilities.
• Proficiency in Microsoft Office Suite.

Languages: Proficiency in either Italian or Spanish would be highly desirable but is not essential.

All candidates must have Right to Work in the UK.

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Job tags

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Salary

£12 - £13 per hour