Location
Glasgow | United Kingdom
Job description
The Modern Institute is one of the world’s leading International contemporary art galleries. Working with internationally established and emerging artists on both public and private shows, the gallery hosts a yearly program across its two spaces in Glasgow, as well as participating in major art fairs around the world.
Role:
This is a varied role that works across all parts and departments of the business. We are looking for someone keen to work in a creative environment with strong communication and an ability to take ownership of projects and tasks. The Finance Manager will work closely with and report to the Directors and Director of Finance, making sure that the finance systems are robust and financial data is recorded and reported on correctly.
Responsibilities: Finance
- Oversight of posting and admin by finance assistant of Sage 50
- Preparation of quarterly management accounts, inclusive of variance analysis alongside Director of Finance
- Cash Flow and risk management
- Define and execute project budgets and review actual spends
- Reconciliation of balance sheet accounts
- Collate year end accounting pack for reporting to Director of Finance
- Maintenance of a thorough system of accounting records
- Maintain chart of accounts
- Manage, maintain and process payroll
- Manage staff pension
- Oversee any international sales tax requirements and admin
- Checking of VAT transactions for preparation of VAT return
- Ensure purchase order procedure is adhered to throughout the business and maintained
- Ensure recharge invoices are issued in accordance with expenditure incurred
- Manage and oversee purchase ledger and supplier payment runs in line with cash flow
- Manage and maintain sales ledger and credit control
Artist finance
- Liaise with collectors, galleries and artists on financial matters
- Prepare and issue sales invoices to collectors and galleries
- Manage and maintain artist financial statements - this is a large part of the role
- Management of artist commission payments
- Meticulous recording of production costs and calculations on the database and artist statements for review by Director of Finance
Office
- Ensure staff onboarding admin and training is followed
- General oversight of the office
- Processing holiday requests etc.
Person Specification
- Minimum 1 – 3 years working in a Financial Management role or ability to prove a record of management level output
- Accountancy qualification or qualified by experience
- Excellent practical IT skills and knowledge and must have worked on Macs
- Working experience of Sage 50 desktop
- Excellent verbal and interpersonal communication skills and ability to deal with different sections and departments of the business
- Hands on accountant who is willing to get involved in all processes and able to drive projects forward with minimum guidance
- Desire to understand all aspects of the business
The role is full time and the salary is on offer is £40K - £50K DOE. This is a great role in a creative industry and perfect for a candidate who wants to take the next step in their career or move into a new industry.
Job tags
Salary
£40k - £50k per annum
